Business Administrator: Activity Hub

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview of the job

This is an administrative job in an establishment.

Summary

The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.

This is a non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

· Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager

o Pathways

o Student applications

o Resettlement pathway contracts

o Procurement of Goods for unit

o Regime Monitoring

o Activity Board

o Management Information Systems

o Industries/Manufacturing

o Education Provision

o Activity/Labour Allocation

o Library activities

o Prisoner Pay

· Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:

o Job club

o Exit interviews

o Housing Clinics

o Induction Assessments

Undertake other administrative tasks including:

· Organise, produce and maintain accurate records for area of work

· Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment

· Complete monitoring returns for area of work

· Input requisitions on to the finance database and process requisitions for defined area of work

· Co-ordinate any awareness sessions for area of work

· Prepare paperwork for checking by manager, conducting initial checks as required

· Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared

· Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required

· Collate information relating to relevant Service Delivery Indicators (SDI's)

· Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

· Changing and Improving

· Communicating and Influencing

· Working Together

· Managing a Quality Service

· Delivering at Pace

Essential Experience

· Job holders must complete specific training in their specialism once they take up post.

Hours of Work (Unsocial Hours) Allowances

37 hour working week