Business Change officer -Contracts Co-coordinator

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

The Partnerships and Contracts Team is a small, but busy team overseeing and supporting a number of the Probation Service’s national contracts and partnerships arrangements. The post holder will be supporting the contract and partnership management priorities of the team and will be a key point of contact for end users which includes being responsible for answering the team’s functional email account. The post holder will also support the Partnerships and Contracts Leads with managing contracts and partnership arrangements including creating and analysing contract management information data, supporting with the co-ordination of meetings, attending, note taking and chairing meetings as appropriate, deputising where needed for the Leads, and liasing with both internal and external stakeholders amongest other duties and responsibilities.

For more information on the role, please contact Jane Cossutta by emailing jane.cossutta@justice.gov.uk

Overview of the job

The role is responsible for delivering business change partner support to PS Divisional Deputy Directors as directed by the System Integration team.

Summary

The system change team will be part of the central DDC team but with a matrix line into the Divisional DD. They will deliver against an agreed national change programme. An initial priority will be ensuring integration between PS and CRC. In Wales these will include integration with Probation/Prisons and therefore solid line into HMPPS Wales.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Business change partner support responsibilities

Support the delivery of change in the Division, working to the Head of Business Strategy and ChangeContribute to Probation Service change plansAssist in the development of Divisional change plansMobilise change teams – even where these are virtual project teams, and ensure that they are effectively managedSupport key workstreams within each change project as requiredWork alongside Divisional colleagues to plan the implementation of change plans and mitigate risks, and engaging frontline staff in continuous improvement exercisesTranslate change plans into clear action plansDevelop stakeholder management plansIdentify key stakeholders and implement stakeholder interventions to ensure successful delivery

Use communication effectively

Providing information, feedback and adviceInfluencing and persuadingChair and participate in meeting using appropriate skills, styles and approaches

Enhance your own performance

Manage own resources and professional development

Use information to take critical decisions

Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessaryDevelop and utilise data to identify trends and take appropriate action to maintain and enhance performanceImplement and manage systems for the exchange of sensitive information, data and intelligence

Manage Diversity and Quality

Contribute to creating a culture that promotes equality and values diversity

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours

Making Effective DecisionsChanging and ImprovingWorking TogetherDelivering at PaceManaging a Quality Service

Essential Experience

Experience of implementing change projectsOperational experience of working in a Probation setting

Technical requirements

NVQ Level 4 or equivalent in a relevant subject (or appropriate practical experience)Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)