Business Hub Administrator: Ready for Release

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

The Ready for Release project is a project which aims to link multi agencies into a gateway hub within the prison to improve release outcomes for everyone being released from HMP Bristol. This project will seek to change the whole prison approach to release by focusing on enabling each individual to put in place what is needed to ensure a successful release- with a vision of preparing for release from the day of arrival.

The objective is to co-resource and co-deliver a multi-agency resource within HMP Bristol focusing on preparing for release from the day of reception. The hub will provide expert advice across the resettlement pathways and signpost to organisations upon release to continue that advice and support. The project seeks to improve communication and information sharing with key partner agencies and facilitate enhanced community engagement and links. The ambition is that engagement with the community locally will ultimately result in a release where, instead of being ‘pushed’ out of the gate, the community will seek to ‘pull’ the individual back into their community.

The team will be made up of a(n):

Project Deliver ManagerAnalystAdministratorProbation Service officerPrison officer

Overview of the job

This is an administrative job in an establishment.

Summary

The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.

This is a non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub ManagerPathwaysStudent applicationsResettlement pathway contractsProcurement of Goods for unitRegime MonitoringActivity BoardManagement Information SystemsIndustries/ManufacturingEducation ProvisionActivity/Labour AllocationLibrary activitiesPrisoner Pay

Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:

Job clubExit interviewsHousing ClinicsInduction Assessments

Undertake other administrative tasks including:

Organise, produce and maintain accurate records for area of workAct as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishmentComplete monitoring returns for area of workInput requisitions on to the finance database and process requisitions for defined area of workCo-ordinate any awareness sessions for area of workPrepare paperwork for checking by manager, conducting initial checks as requiredCorrespond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately sharedMaintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as requiredCollate information relating to relevant Service Delivery Indicators (SDI's)Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

Changing and Improving

Communicating and Influencing

Working Together

Managing a Quality Service

Delivering at Pace

Essential Experience

Job holders must complete specific training in their specialism once they take up post.

Minimum Eligibility

All candidates are subject to security and identity checks prior to taking up post.

All external candidates are subject to 6 months' probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.

All staff are required to declare whether they are a member of a group or organisation which HMPPS consider to be racist.

Hours of Work (Unsocial Hours) Allowances

37 hour working week