Business Support Officer and Engagement Lead to Chief People Officer

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Background:

The Ministry of Justice (MoJ) is one of the largest government departments and serves the public by upholding the rule of law and by delivering an efficient, fair, timely and effective justice system in which the public has confidence.

The MoJ values: Purpose, Humanity, Openness and Together, are core to delivering a world class justice system that works for everyone.

All of us in MoJ share the vision of delivering a world-class justice system that works for everyone in our society, protecting and advancing the principles of justice, and our MoJ values Purpose, Humanity, Openness and Together, are how we bring these principles of justice to life.

MoJ People Group:

The people who work for the Ministry of Justice are responsible for its success; and the role of the Ministry of Justice People Group is to support the organisation by enabling our people to be the best that they can be.

We operate as a cluster of HR services working seamlessly to provide expert support, advice and delivery throughout the employee lifecycle. From the time people join the organisation, to the point at which they leave, we strive to make a positive contribution to their work experience. We want everyone who works for the Ministry of Justice to feel confident in their skills, ambitions for the future and fulfilled by their work and relationships with their colleagues.

Overview:

This is a great and exciting opportunity to join us and be part of the established Private Office team supporting the Chief People Officer.

We are looking for an enthusiastic, highly organised Business Support and Engagement Lead to provide high standard administrative support to the Chief People Officer and manage his engagement plan.

The role will demand strong organisation skills, working in a fast paced enviornment with the ability to thrive under pressure. You’ll be a team player working closely with the other members of the Chief People Officer office team and as a great communicator, you’ll be comfortable engaging with a variety of people in a friendly and professional manner.

The role will provide excellent opportunities to work at the heart of MoJ in a vibrant environment, learning how People Group operates within MoJ as well as the wider Civil Service.

The key accountabilities of the role are outlined below. However, this is an overview of the role and is not exhaustive.

Key responsibilities:

Diary management

Managing the Chief People Officer’s diary to ensure that his schedule runs smoothly including: arranging meetings; ensuring sufficient time for priorities, travel, desk-time and breaks; and arranging travel and accommodation when necessary.Understanding the Chief People Officer’s priorities in order to proactively resolve conflicting appointments and finding deputies to delegate meetings to where appropriate.Ensuring the Chief People Officer is well prepared for meetings; preparing and producing documents, meeting and greeting visitors and ensuring security are informed, where necessary.Managing tasks on behalf of the Chief People Officer such as expenses and supporting the onboarding of new People Group Directors.Managing rotas across the People Group Directors to coordinate meeting attendance, chairing meetings and Director duty cover.Managing an effective working relationship with the offices of the Chief People Officer’s senior management team and a wide range of colleagues and stakeholders within and outside of MoJ, including MoJ Press Offices, Ministers’ Private Offices, demonstrating good team working and communication skills.

Management of the Chief People Officer’s Engagement

Managing the Chief People Officer’s engagement plan, ensuring that he is engaging with teams across People Group and the department and providing regular updates to the Head of Office. Ensuring that the Chief People Officer has what he needs for events and visits such as speaking notes and itineraries.Supporting the organisation and delivery of People Group activities such as staff events like Senior Leader away days and Professional conferences.Managing the Chief People Officer’s recognition scheme.

Support to Chief People Officer office team

Working closely with the other members of the Chief People Officer office team, supporting with ad hoc tasks as required. Managing team meetings including note taking and action tracking.Providing cover for other Chief People Officer office team members when required.

The duties/responsibilities listed above are not intended to be exhaustive. The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are of a similar level with the grade and level of responsibility of this post.

Skills and Qualifications

Essential:

Excellent organisational skills and proactive approach.Ability to work at pace and under pressure.Strong interpersonal skills, with a track record in maintaining effective relationships with a wide variety of people.Excellent communications skills.Intermediate level of proficiency of Outlook, Word and Excel.

Desirable:

Experience of working in a Private Office function or similar.Experience of managing an engagement plan.

Behaviours

We'll assess you against these behaviours at HEO level during the selection process:

Delivering at Pace Communicating and Influencing Working Together Making Effective Decisions

Full details of the Success Profiles: Civil Service Behaviours can be found at: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

Other information

We promote and support flexible working. Under current Return to Office guidelines you will be expected to work from an MoJ office two days a week. Some travel to London and other office locations will be required as needed to support the Chief People Officer.

We will consider all applications for alternative working patterns, including reduced hours, job share, annualised hours.

Applications for this role will be via CV and a statement of suitability of no more than 500 words. We will be utilising elements of Success Profiles throughout this campaign. The statement of suitability should cover your relevant skills and experience and evidence of the key responsibilities listed in the job advertisement

Interviews will be held week commencing 27 June 2022.

Further details via sarah.scott6@justice.gov.u

Closing date – 23:55 Tuesday 07 June 2022