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Overview of the job
This is a non-operational specialist based role within the probation regions to support the delivery of Community Payback (CP)
This role will be line managed by the CP Operations Manager within the Region, with oversight and support from the Regional and National HMPPS Health Safety and Fire leads.
The role supports national plans and systems for the management of HSF risk. This will be achieved through effective implementation of national health, safety & fire systems and procedures for CP teams.
There are no line management responsibilities.
The job holder will undertake the role, having access to all unpaid work sites placements and equipment.
The post holder will be the first point of contact for all CP HSF queries within their region.
Co-ordinating HSF management systems within the identified regions in line with national policy, arrangements and standards on a day to day basis. Providing support for other teams in the region as required by the HS&F Regional Lead (RHSFL) and agreed locally.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
· Act as the initial point of contact for any regional CP health, safety & fire queries and action as necessary.
· Report CP Health & Safety incidents including notifying the Heads of UPW and RHSFL of any dangerous conditions requiring immediate action and referring potential RIDDOR incidents to the Head of UPW and to the Regional HSF Team. Support the RHSFL who will interpret and present enforcement reports to Regional Probation Director, SMT, Health and Safety Committee and support them in drafting and seeking approval for suitable action plans.
· Assist in the maintenance, review and distribution of national and regional health and safety risk assessments for CP.
· Ensuring Community Payback workshops, stores and projects are set up and maintained in compliance with current health, safety and fire legislation including risk assessments, safe systems of work, workplace inspections, fire procedures, training and provision of PPE as required. Where necessary liaise with CP Managers, beneficiaries and other stakeholders.
· Advise and support CP Managers to carry out workplace inspections. This will involve carrying out periodic quality sampling and assurance audits
· Maintain oversight of accidents/incidents and near miss reports using Sphera and analyse any trends to make improvements/ recommendations or target any future training requirements
· Regular liaison with HSF teams, to ensure that regional and national priorities and actions are embedded into CP management forums and processes. This includes monitoring regional and national action plans.
· Assist the Regional Business Administration Specialist (BAS) in production of monthly, quarterly and annual reports to the Central CP Deputy Director, Regional SMT, Health and Safety Committee and H&S representatives, on the HSF performance for Community Payback with reference to individual accidents/incidents, trends and patterns,.
· Regular liaison with the Heads of Interventions and Heads of UPW responsible for HSF-related contingency planning to ensure all aspects of such contingency planning are suitable, sufficient and current. To assist those responsible with the development and testing of HSF contingency plans.
· Assist in the delivery of HSF induction training for all staff and input into regional HSF training needs and analysis. Providing assurance that all staff have completed their training.
· Liaise with the CP teams to ensure the keeping of accurate records and plans relating to, Evacuation drills, Staff training in respect of, SSOW and all other fire training, Fire events – including false alarms, UPW placement inspections, audits etc, Assurance that CP staff who use Lone Worker Devices have completed training, Location of firefighting equipment and their test requirements, Location of fire detection equipment and their test requirements
· Provide support to CP teams in the collation and coordination of litigation casework. Liaise regularly with the regional HSFL team on litigation casework progress.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
· Changing and Improving
· Making Effective Decisions
· Communicating and Influencing
· Working Together
· Managing a Quality Service
It is recognised that not all candidates will hold technical qualifications and consideration will be given to those who have knowledge/experience in H&S,F and are willing to work towards the qualifications.
However, the qualifications must be achieved within 2 years of employment. Will be expected to be formally trained in Sphera.
The post-holder is required to hold a minimum of NEBOSH General Certificate or NVQ equivalent or be working towards it.
· Able to deal effectively and assertively with staff at all levels
· Able user of MS Word and MS Excel
· Basic training and presentation skills
· Information collation and analysis
· Working in fast paced environments