Departmental Vetting Manager and Process Automation Champion

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The majority of the team is currently based in London, however, the successful candidate may choose one of MOJ’s Justice Collaboration Centres (JCC) or Justice Satellite Offices (JSO) as their home office. Current locations outside of London include offices which are in or near to: Birmingham, Sheffield, Manchester, Leeds, Liverpool, Cardiff, Brighton and South Tyneside. The specific offices listed at the top of this advert are indicative and your place of work may need to differ from those listed.

Please be aware that this role is not available as a fully remote working position and you will need to attend an MOJ office regularly, though some hybrid working is possible. You should anticipate working from an office at least two days per week.

If you are based outside London then you will need to attend London HQ semi-regularly, this is likely to be at least twice per month. Some travel to other regional offices may also be needed, but infrequently.

Job Title

Departmental Vetting Manager and Process Automation Champion

Location & Terms of appointment

This is a permanent post based in [102 Petty France/Birmingham].

Salary and Grade

This post is Band [SEO/Band B].

New entrants to the Civil Service will be expected to join at the entry point salary for the advertised band

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

Role Purpose

MOJ Group Security is looking for a high caliber and driven candidate to take on the role of Departmental Vetting Manager and Process Automation Champion

You will use your skills and experience to drive forward process improvement and the development of automated systems using Microsoft Power Automate, in line with the Personnel Security strategy, whilst simultaneously delivering and managing the processes and functions that comprise the departmental National Security Vetting (NSV) service. Taking the initiative, you will drive performance and address and resolve issues as they occur, applying and making reference to relevant security policies and practices as required. Using your highly developed interpersonal and ‘soft skills’, you will build and manage strong and productive relationships with stakeholders, including but not limited to Home Offices’ Cluster 2 vetting service, SSCL, wider MOJ security teams, Private Office, HR and other colleagues across the Civil Service.

Successful applicants should be able to demonstrate experience and a high degree of competence in at least one of the following areas:

Implementing, managing, and sustaining automated processes in a team function (Microsoft Power Automate).Continuous Improvement/Total Quality Management/Lean Six Sigma for service.Departmental National Security Vetting.

Your role is part of the Government Security Profession (GSP) and sits within the Personnel Security specialism. GSP is one of the recognised career professions within the Civil Service and offers a challenging and rewarding career for those wishing to specialise.

This is an exciting time for MOJ Group Security, so if you are looking for a role where you can ‘make your mark’ and begin (or continue) your career within the GSP, then please put yourself forward and apply.

Main Activities / Responsibilities

National Security Vetting

Lead the day-to-day operations of departmental National Security Vetting (NSV) within MOJ, including oversight of the shared enquiries inbox.Manage the day-to-day relationship with the Clustered vetting provider (Home Office’s Cluster 2 Security) and SSCL.Identify personnel security risks, process gaps and policy breaches within the vetting space and take effective remedial action.Ensure the vetting team maintain the National Security Vetting Contact list and offer appropriate training and support to new and existing contacts.Ensure that other vetting functions and processes, including new sponsorships, transfers, shares and renewals of clearance are delivered to the appropriate standard and in line with the relevant policies.Progress HMG’s Vetting Transformation Programme within MOJ, keeping abreast of the latest policy developments and changes, working towards the successful mapping and implementation of the new vetting level standards across teams and directorates.Develop and maintain effective relationships with stakeholders, offering support and advice and when appropriate, holding a firm line on policy stances and expected standards.

Automation and Service Improvement

Identify processes suitable for automation and create, develop and push forward automated and semi-automated process to improve and monitor output, improve quality and reduce service variance.Create appropriate documentation and control protocols to ensure the continuity and sustainability of automated processes over the longer termManage licensing requirements and finance approvals in relation to automated systems and software.Develop a structured review process to ensure continuous improvement of automated process within the business area.Implement and deliver an effective training programme to meaningfully upskill staff in the use, development, and management of automated process within the business area.

Other

Line manage 1 x HEO direct report and 5 x EO indirect reports (line management structure may be subject to change).Deputise for the SEO Personnel Security Co-Ordinator and Grade 7 Personnel Security Lead when required.Contribute to the effective planning, delivery of other projects and tasks, as necessary, including sitting on relevant steering groups, bodies et al.Continually explore and undertake personal and professional development opportunities

Person Specification

Essential Skills

Experience of and a high level of competence in at least one following areas:Implementing, managing and sustaining automated processes within a team function (Microsoft Power Automate) Continuous Improvement/Total Quality Management/Lean Six Sigma for service deliveryDepartmental National Security Vetting (NSV).Experience of and a high level of competence in managing an administrative back-office function gained through working in an office-based or other relevant environment (private/public sector).An understanding of the principles of data protection and a strong commitment to confidentiality and discretion when handling sensitive personal or organisational data.A high level of competence with MS Office 365 products, including MS Word and MS Excel.A proven ability to deliver an ‘at volume’ service consistently and at pace, whilst adhering to service and policy standards.Line management experience.A willingness to undergo National Security Vetting in order to achieve SC, including ongoing adherence to the standards and behaviours expected of a clearance holder.

Desirable

Qualifications relating to the essential skills listed above.Relevant professional membership, such as to the Security Institute.Experience in developing and delivering training packages to colleagues and others.Professional experience of building and maintaining strong stakeholder relationships.HMG Personnel Security experience