Head of Function Operational

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

Job holders within this Group Profile will report to the Deputy Governor and be responsible for managing a function within an establishment which has been defined as standard complexity, including management of all staff within the function.

The job holder will need to ensure that they implement robust systems to manage the function, as they will often be distanced from front-line duties and will need to delegate appropriately.

They will be required to robustly apply national policies in their area and draft local policies accordingly

These are operational prisoner facing roles.

Characteristics

Typical tasks associated with this Group Profile include:

Act as the Governor's representative by chairing adjudications and taking charge of day-to-day establishment operations as Duty Governor Promote Prison Service policy in all activities and behaviours e.g. promote diversity, decency, safety and reducing re-offending agendasReview open Assessment Care in Custody teamwork (ACCT) as and when required in line with audit baselinesProvide leadership and management of the Function. Will have the skills to apply all Human Resources (HR) related policies and practices and be able to carry out all aspects of people management such as Attendance Management, DisciplinaryInvestigations, Performance Management and Staff Appraisals x Manage Prisoners Complaints Process within the FunctionResponsible for ensuring all litigation claims relevant to the area have been dealt with in accordance with policyOversee the compilation and regular progress reporting of performance improvement programmesManage the appropriate authorisation of Financial Compliance Statements x Manage devolved budgets in accordance with the financial procedures outlined in the budget delegationEnsure that the Function produces and analyses audit and establishment performance management information identifying variances and areas requiring improvementsContribute to the establishment's overall achievement of (SDI's) and standards and be accountable for the performance and delivery of targets relating to the budget; People Plan for the Function.Accountable for all local and national policies relating to the Function, and ensure procedures implemented are compliant, including the development of new policiesContribute to the development and delivery of the medium-to-long term strategic and business plan for the establishment, with overall responsibility for implementation within their FunctionAttend relevant boards/meetings and actively contribute either as chair or team member Responsible for ensuring the defined work areas and associated activities comply with Health and Safety legislation. Ensure all risk assessments are undertaken and staff are made aware of their personal responsibility towards Health and Safety complianceContribute to the preparation of the establishment contingency and emergency plans and ensure implementation when required.Ensure the effective use of staff resources and the provision of training and annual leave opportunities Produce relevant reports as required and ensure that the response to all correspondence are within agreed timescalesCarry out investigations and administration in relation to incidents of potential discrimination and report on findingsAccountable for ensuring actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans and Managing Quality of Prison Life (MQPL) surveys, including local self audit action plans and Resettlement strategies, are deliveredDeliver and implement projects as directed by the GovernorActively encourage staff engagement within the Function to ensure objectives are met

Job Descriptions relating to this Group Profile

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

Head of Function Standard : Reducing ReoffendingHead of Function Standard : Residence and SafetyHead of Function Standard : Residence and ServicesHead of Function Standard : Security and IntelligenceHead of Function Standard : Admissions and Care YPHead of Function Standard : Casework YPHead of Function Standard : Regime Services YPHead of Function Standard : Young People and Services YPHead of Function Standard : Reducing Reoffending YPHead of Function Standard : Security and Intelligence YPHead of Function Standard : Special UnitHead of Function Standard : Safer Prisons Equality and AdmissionsHead of Function Standard : Learning Skills Employment WalesHead of Function Standard : Security and Intelligence IRCHead of Function Standard : Detainee Welfare Services IRCHead of Function Standard : Operations IRCHead of Function Standard : Residence and Safety IRCHead of Function Standard : Residence IRC

Minimum Eligibility

All candidates are subject to security and identity checks prior to taking up post.

All external candidates are subject to 6 months probation.

Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.

All staff are required to declare whether they are a member of a group or organisation which HMPPS considers to be racist.

Essential Skills/ Qualifications/ Accreditation/ Registration

Job holders must complete specific training in their specialism once they take up post.

Must be successfully accredited by passing the Head of Function Assessment Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or in post as a G5 prior to 1999).

Where HFAC accreditation was gained from 2018, the Incident Management Silver Command (IMSC) assessment must also be passed to be eligible for operational Head of Function roles.

When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People

Successful completion of workbook

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Hours of Work and Allowances

37 hour week

Required Hours Allowance t TBC by Recruiting Manager

This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 17% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening, nights, weekends and Bank / Public holidays.

Behaviours

Delivering at Pace

Leadership

Communicating and Influencing

Working Together

Managing a Quality Service

Changing and Improving

Making Effective Decisions

Technical Requirements

N.B these are the technical requirements for the group profile, please check the individual job description relating to this group profile for any job specific requirements and add if required.

Job holders must complete specific training in their specialism once they take up post.

Must be successfully accredited by passing the Head of Function Assessment Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or in post as a G5 prior to 1999).

Where HFAC accreditation was gained from 2018, the Incident Management Silver Command (IMSC) assessment must also be passed to be eligible for operational Head of Function roles.

When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People

Successful completion of workbook