New Futures Network - Administration Manager

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Although this role will be varied, you will support the band 7/SEO who will:

Work in partnership with key stakeholders such as Timpson to oversee the rollout of initiatives including Employment Advisory Boards.Liaise with key stakeholders to ensure there is clear communication of initiatives to the wider team.Ensure information, resources and data are effectively shared with Employment Advisory Board stakeholders. Work collaboratively across government departments to improve and enhance the delivery of employment services in prisons.Develop new ideas and ways of working between cross government departments to improve employment outcomes for prison leavers

If you wish to hear more about this role with New Futures Network and have an opportunity to ask questions, please join us for an information session by registering on this link on the 24th May from 10 - 11am:

https://teams.microsoft.com/registration/KEeHxuZx_kGp4S6MNndq2A,Y_veAQu8zkmCh5>

Overview of the job

The post holder will manage the administrative processes, overseeing the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures.

The role is responsible for managing the delivery of specialist administration systems that support the work of the Unit.

The role will require line management responsibilities of a small team.

Summary

The post holder will manage a small team which will provide professional and efficient secretarial, administrative, organisational and information management support.

The post holder will be responsible for development and maintenance of comprehensive administrative processes.

The post holder will manage the process for initial point of contact for queries and requests. They will monitor responses to requests for information and data, ensuring they comply with MOJ and HMPPS information sharing protocols and government legislative requirements.

The post holder also undertakes a variety of specific activities and duties, for which they are held personally accountable, commensurate with their grade.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Responsible for the creation, implementation and maintenance of all specialist administrative services, processes and systems that underpin the delivery of business objectivesResponsible for compiling first draft replies to Ministerial and non-ministerial correspondence.Manage a team of administrative staff where required, including line management and supervisory responsibilitiesManage resources to deliver the activities within their area of responsibility and contribute to the short to medium term business planning processProvide monthly information reports/data, with an emphasis to check it’s accuracy and to track and explain/rectify any variances/errors and in a user friendly waySupport in the coordination of documents and stakeholder inputProvide assistance to ensure directorate is compliant with proceduresProvide support for any ad hoc work requested by groups. This can vary in terms of volume of work and complexity, ranging from distribution of information to helping to organise large scale events/workshops

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours

Changing and ImprovingWorking TogetherManaging a Quality ServiceDelivering at PaceLeadershipCommunicating and Influencing

Essential Experience

Good communication skills and the ability to communicate at all levels of the organisation

Technical requirements

Good working knowledge of Microsoft word, excel