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Job at The Ministry of Justice in Wigton, Cumbria
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People Officer

Job at The Ministry of Justice in Wigton, Cumbria

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job Purpose

You will be an integral part of the People team. Providing support to the wider organisation and supporting the People Manager with delivering objectives to improve People capability across the organisation.

You will work with the People Manager to identify trends and patterns within the organisation which allow for a pro-active approach to resolving people related issues. This will include supporting members throughout their tenure with the Board and staff related HR matters

Scope of Responsibilities:

Activities and actions relating to:

• Collecting and analysing people data

• Supporting staff and managers with people matters

• Managing the administration around internal recruitment and performance management

• Supporting health and safety in the workplace and for workstations.

• Policies and procedure maintenance and compliance

• Supporting all Parole Member management, recruitment and development and succession reappointments with the Member People Manager

Person Specification

Essential

· Strong attention to detail.

· Planning and organisational skills

· Ability to adjust priorities to manage conflicting workload.

· Effective oral and written communication skills

· Ability to adapt and embrace change.

· Have a good understanding of confidentiality and discretion

· Experience in a HR environment

Desirable

· Experience of working with a membership or in a membership organisation

· Good IT skills

· Have prior knowledge of what the role of the Parole Board.

Main Duties:

Policies

Support the People Manager with maintaining policies and procedures ensuring they are in house style.Be familiar with the location and content of policies and procedures to assist in directing members to them.

Data and reporting

Maintain and update data required for reporting as directed by the People Manager or Senior People ManagerUse IT systems to run data reports and update spreadsheets.Monitor and update Mars to ensure data is accurate and attend quarterly meetings.Digitalising historical documents, ensuring they are filed and saved accordingly.

Recruitment and reappointments

Provide administrative support to the People Manager and Director of Special Projects throughout member recruitment campaigns.Working with the People Manager and Public Appointments Team to support the reappointment of members and former active members.Support internal recruitment by managing EOI timetables, applications and appointments.

Day to day

Manage the administration process for members who choose to end their tenure. Support member breaks, wellbeing, health and safety, adjustments and other support as it arises. Attend national and regional meeting and events which may require occasional travel and overnight stays. Manage internal expressions of interest process for the membership.Support members in understanding their responsibilities for sabbaticalsEfficiently manage priority inboxes within the People function, ensuring emails are processed within the arranged service agreement.Support the Senior People Manager and People Manager in providing wellbeing guidance.Regularly liaise with stakeholders via phone, emails or in a face-to-face basis.Offer support to members on their stationary expenses claims and track claims.Efficiently manage priority inboxes within the People function, ensuring emails are processed within the arranged service agreement. Support the Senior People Manager and People Manager in providing wellbeing guidance Regularly liaise with stakeholders via phone, emails or on a face-to-face basis. Manage all ordering, and monitoring of adjustment equipment. Coordinate Workplace Health needs assessments. Minute taking for trigger point meetings. Guide managers on all requirements for new starters

Leadership

Manage the running of the Equality and Diversity Advisory Group and monitor actions in conjunction with the People Manager.Liaise with the Staff/Member People Officer in relation to any matters arising from the Health and Safety Committee or Equality and Diversity Advisory GroupAttend regular stakeholder meetings alongside the People Manager or Senior People Manager and cascade relevant communication before and after.Any other task as directed by the People Manager, Senior People Manager or HoPLD.Identify any people themes and offer views on remedies for these to the People Manager.

ID 73893 Sectors:
in Wigton, Cumbria, England
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