Personnel Security and Vetting Administration Officer

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit:

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

To maximise your chances of success, please make sure to review the guidance on ‘Civil Service Success Profiles’ available on Gov.uk that help to explain the recruitment framework used in the Civil Service. You may find it particularly helpful to study the guidance booklet entitled ‘Success Profiles: Civil Service Behaviours’ as well as spending some time to familiarise yourself with how to write behaviour examples using the STAR model.

The majority of the team is currently based in London, however, the successful candidate may choose one of MOJ’s Justice Collaboration Centres (JCC) or Justice Satellite Offices (JSO) as their home office. The specific regional offices listed at the top of this advert are indicative and your place of work may need to differ from those listed.

Please be aware that this role is not available as a fully remote working position and you will need to attend an MOJ office regularly, though some hybrid working is possible. You should anticipate working from an office at least two days per week. If you are based outside London, then you may be required to attend London HQ occasionally. Some travel to other regional offices may also be needed, but infrequently.

About the Department

MOJ is one of the largest government departments, employing around 88,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

What we do

We work to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:

courtsprisonsprobation servicesattendance centres

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.

Priorities

A prison and probation service that reforms offendersA modern courts and justice systemA Global Britain that promotes the rule of lawA transformed department that is simpler, smarter and more unified

Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justic

Job Profile

Job Title / Group / Directorate

Personnel Security and Vetting Administration Officer

Location & Terms of appointment

This is a permanent post based in [102 Petty France/Birmingham].

Salary and Grade

This post is Band [EO/Band D].

New entrants to the Civil Service will be expected to join on the minimum of the pay range.

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

Role Purpose

[MOJ Group Security is looking to recruit 4x Administration Officers to support us in the delivery of a high-quality Personnel Security and National Security Vetting (NSV) service to the wider MOJ estate.

The post holder(s) will be responsible for providing high quality administrative support to ensure the smooth running of the department, as well as supporting the effective delivery of small system changes across a range of business processes, which are vital in ensuring the MoJ Group Security are able to effectively manage the personnel security issues across MoJ including the delivery of National Security Vetting (NSV) services in conjunction with our vetting provider, Cluster 2 Security.

The role is part of the Government Security Profession and sits within the Personnel Security specialism. Although experience in personnel security or national security vetting is helpful, it is not essential. This role is also suitable for career changers, graduates, returnees to work, amongst others, there really is no single ‘type’ of person who can succeed in this role. If you do not currently work inside the Government Security Profession or the Civil Service but feel you have the transferable skills to succeed in this role, then please consider putting yourself forward.

Main Activities / Responsibilities

The job holder will be required to undertake the following duties and responsibilities:

Provide high quality administrative support to the department and relevant senior managersEnsure that the MoJ Group Security Team mailbox is managed appropriately and that all queries are responded to in a timely mannerMaintain the National Security Vetting Contact list and the National Security Vetting Matrix Support the Personnel Security Advisor in delivery of National Security Vetting Contact and Insider Risk training sessions, working towards being able to deliver sessions independently. Provide secretariat function in support of any governance process or steering groups established in support of personnel security, including maintaining the personnel security actions logs and risk register

Support the team in the development, implementation and management of automated processes.

Support effective communications of policies, processes and guidance to all relevant stakeholdersAssume responsibility for updates Intranet pages, policies and processesRecord and manage security incidents and trendsAssess and approve policy dispensation requests, such as Residency and onboarding at riskAdministrate the department’s security incident management tool (Surecloud)Contribute to the effective planning, delivery of other projects and administrative tasks, as necessaryContinually explore and undertake personal and professional development opportunities

Person Specification

Essential Skills

Experience of and a high level of competence in, administrative tasks gained through working in an office-based or other relevant environment (private/public sector).Experience of stakeholder management and customer service provision.An understanding of the principles of data protection and a strong commitment to confidentiality and discretion when handling sensitive personal or organisational data.A high level of competence with MS Office365 products, including MS Word and MS Excel.A proven ability to deliver an ‘at volume’ service consistently and at pace, whilst adhering to service and policy standards.A willingness to undergo National Security Vetting in order to achieve SC, including ongoing adherence to the standards and behaviours expected of a clearance holder.

Desirable

A background in personal security, particularly a knowledge of National Security Vetting processes and administration tasks.Qualifications and/or experience with Microsoft Power Automate.Experience in delivering presentations, training, and briefings in a professional environment.