We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
About the Department
MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.
What we do
We work to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:courtsprisonsprobation servicesattendance centers
We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.
PrioritiesA prison and probation service that reforms offendersA modern courts and justice systemA Global Britain that promotes the rule of lawA transformed department that is simpler, smarter and more unified
Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice
Job Title / Group / Directorate
Project Management Office (PMO) Manager, Our People Our Future, People Group
Sophie Vellacott-Murphy Location & Terms of appointment
This is a fixed term post based Nationally. Salary and Grade
This post is an SEO / Band B role.
New entrants to the Civil Service will be expected to join on the minimum of the pay range.
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on
promotion rules. Background
The Ministry of Justice’s People Group is here to support the organisation by enabling its people to be the best that they can be. We are continuously reviewing and enhancing the services we provide across the Ministry of Justice (MOJ) to ensure the delivery of high-quality services for our customers.
This role sits in the Our People, Our Future (OPOF) Central Team in MoJ People Group (our HR function). MoJ People Group has a team of over 1100 committed and capable professionals delivering people services across the Justice family. At the heart of delivering these services, are our people.
OPOF is a light touch governance structure set up to coordinate work across the department’s interdependent, futures-focused workstreams; Smarter Working, Places for Growth, and Rethinking our Future Workspace. This is an innovative and exciting area of work where we are coordinating the delivery of new offices, working practices and ways of working aligned to the broader government agenda on Levelling Up, Smarter Working in the Modern Civil Service and Government Reform.
This role exists to support all of the projects overseen by the OPOF Central Team, with primary responsibility for leading on the coordination of OPOF projects in addition to supporting the Head of Futures Work with strategic alignment. We require someone who is adaptable, comfortable with ambiguity/stretch and delivering in a complex landscape.
This role will enable someone with an interest in project delivery to develop their skills in a supportive and face paced environment.
By developing and owning the coordinating plans for the OPOF, you will hold senior members of staff (including SCS) to account for their actions and ensure progress is achieved in project areas.
Whilst not responsible for the delivery of all objectives, the post holder is responsible for ensuring that all OPOF work is coordinated, aligned, tracked and issues mitigated.
Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities: Project DeliveryPlanning and scheduling – Develop and maintain the overarching plan for OPOF work, whilst supporting the projects / workstreams to maintain their own low level detail plans. Liaise with the Project Managers to ensure key milestones are being met. Hold senior leaders to account for delivery. Support in unblocking issues.Benefits Management – Oversee the Benefits Management for all OPOF work, including identification, tracking and handover to BAU. Work with the culture and behaviours stand lead to ensure Governance – Oversee and maintain the Governance structures for OPOF, including the setting of governance tolerances. Maintain a decision log that tracks the outcomes from each board (e.g. ExCo, DGPG, People Business Committee) to help maintain the progress of Risks and Issues – provide strategic oversight on R&I across the OPOF Work, informed by the work done by project teams / workstreams. Update the OPOF Board on the risk and issue portfolio, drawing attention to key issues where
StrategyKeep abreast of Departmental priorities and external developments to inform our strategic approach to the Take responsibility for the management and creation of FOI and PQ responses commissioned to OPOF, ensuring compliance with regulatory timescales and in line with the relevant policies/legislation i.e. FOI’s, SAR (GDPR/Data Protection Act 2018).
Stakeholder EngagementAct as a point of contact with the Director/DG offices across the MoJ – ensuring the OPOF team stay up to date with current thinking / challenges / Establish strong collaborative relationships with key stakeholders from across MoJ and the executive agencies to quickly develop suitable solutions/recommendations to complex
SecretariatEnsure that secretariat support is present for each meeting where Oversee the creation of Agendas / Chair Briefs / Board Clear minutes and other key
Please note, this is a general overview is and is not intended to be exhaustive. There may be additional ad hoc work commissioned by the Senior Head of PMO or the Head of Futures Work.
Person Specification: Essential CriteriaAbility to work independently and at pace in busy situations, making sound judgements and decisions about a wide range of issues and meeting tight deadlines for senior Excellent communication skills, including the ability to draft high quality written briefings and submissions that clearly deliver key messages to the A strong ability to work both strategically and with detail, understanding the strategic drivers and connections between activities while expressing information Collaborative and personable, with an ability to build and nurture positive working relationships with internal and external stakeholders, in order to influence at varying levels of Ability to foster and support a culture of continuous improvement, cohesive working, and shared objectives across Excellent comprehension skills in order to quickly interpret and process complex information, leveraging new knowledge The ability to provide challenge, to colleagues of all levels, in a supportive and constructive Ability to illustrate the sequencing and timeline of activities in a
Desirable CriteriaExperience of strategic planning and project
Behaviours:Seeing the Big Picture
Understand the strategic drivers for your area of work. Align activities to contribute to wider organisational priorities. Remain alert to emerging issues and trends which might impact your work area. Seek out and share experiences to develop knowledge of the team’s business area. Understand how the strategies and activities of the team create value and meet the diverse needs of all stakeholders.Working Together
Encourage joined up team work within own team and across other groups. Establish professional relationships with a range of stakeholders. Collaborate with these to share information, resources and support. Invest time to develop a common focus and genuine positive team spirit where colleagues feel valued and respect one another. Put in place support for the wellbeing of individuals within the team, including consideration of your own needs.
Make it clear to all team members that bullying, harassment and discrimination are unacceptable. Actively seek and consider input of people from diverse backgrounds and perspectives.Delivering at Pace
Show a positive approach to keeping the whole team’s efforts focused on the top priorities. Promote a culture of following the appropriate procedures to ensure results are achieved on time whilst still enabling innovation. Ensure the most appropriate resources are available for colleagues to use to do their job effectively. Regularly monitor your own and team’s work against milestones ensuring individual needs are considered when setting tasks. Act promptly to reassess workloads and priorities when there are conflicting demands to maintain performance. Allow individuals the space and authority to meet objectives, providing additional support where necessary, whilst keeping overall responsibility.Making Effective Decisions
Understand own level of responsibility and empower others to make decisions where appropriate. Analyse and use a range of relevant, credible information from internal and external sources to support decisions. Invite challenge and where appropriate involve others in decision making. Display confidence when making difficult decisions, even if they prove to be unpopular. Consult with others to ensure the potential impacts on end users have been considered. Present strong recommendations in a timely manner outlining the consideration of other options, costs, benefits and risks.