We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
About the Department
MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.
What we do
We work to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:courtsprisonsprobation servicesattendance centers
We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.
PrioritiesA prison and probation service that reforms offendersA modern courts and justice systemA Global Britain that promotes the rule of lawA transformed department that is simpler, smarter and more unified
Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice
Job Title / Group / Directorate
Project Management Office (PMO) Support, Our People, Our Future , People Group
Sophie Vellacott-Murphy Location & Terms of appointment
This is a fixed term post based nationally. Salary and Grade
This post is an EO / Band D position.
New entrants to the Civil Service will be expected to join on the minimum of the pay range.
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules. Background
The Ministry of Justice’s People Group is here to support the organisation by enabling its people to be the best that they can be. We are continuously reviewing and enhancing the services we provide across the Ministry of Justice (MOJ) to ensure the delivery of high-quality services for our customers.
This role sits in the Our People, Our Future (OPOF) Central Team in MoJ People Group (our HR function). MoJ People Group has a team of over 1100 committed and capable professionals delivering people services across the Justice family. At the heart of delivering these services, are our people.
OPOF is a light touch governance structure set up to coordinate work across the department’s interdependent, futures-focused workstreams; Smarter Working, Places for Growth, and Rethinking our Future Workspace. This is an innovative and exciting area of work where we are coordinating the delivery of new offices, working practices and ways of working aligned to the broader government agenda on Levelling Up, Smarter Working in the Modern Civil Service and Government Reform.
This is great opportunity to join a creative, proactive and successful team. The OPOF PMO Support Officer is a new role and the successful candidate will be at the forefront supporting team members to deliver objectives. Alongside project management, you will also provide administrative support to all members of the team. This includes continually improving processes and ways of working and ensuring we properly assess the impact of our plans across our entire business.
This is a fast-paced role that requires a highly proactive and collaborative approach to the work and provides the job holder with a high level of autonomy. You will be a self-motivated individual, with excellent organisational and interpersonal skills with an ability to work unsupervised as well as part of a team.
The post holder will provide a professional and effective administrative support service to the Our People Our Future team, undertaking secretariat, research and analysis activities as required. In addition, this role will provide the post holder with an interesting and supported introduction to Project Management Office. As PMO Support, you will be responsible for a diverse range of activities to support the delivery of the OPOF team objectives. You will help to support the smooth running of the project by assisting the Head of PMO through the operation of PMO processes, and the co-ordination of business management actions and activities on their behalf. You will be expected to support the Head of PMO with activities such as communication between with the business, maintenance of central project records and production of regular management reports.
Main Activities / ResponsibilitiesAdministration – Responsible for project file management using robust version control. Organise key project meetings and provide secretariat support. Responsible for the configuration management and library of all documentation, including baselining and quality checking. Arranging and distributing the agenda and papers with direction from the relevant chair. Pro-actively manage the actions produced by the various meetings attended. Manage the OPOF functional Planning and scheduling – Assist with and maintain appropriate systems to enable effective planning and scheduling. Lead on the planning and delivery of team away days across the Monitoring and reporting – Assist in maintaining project controls and in producing project Risks and Issues – Assist with and maintain risk and issue logs, escalating as appropriate. Working regularly with teams to ensure risk and issues are Benefits Management – Assist with and maintain the Benefits log, including the identification of benefits with projects and
Please note, this is a general overview is and is not intended to be exhaustive. There may be additional ad hoc work commissioned by the Head of PMO.
Person Specification: Desirable Criteria:Have experience of supporting HR based projects;have excellent written and oral communication skills with the ability to deal effectively with colleagues at all levels in the group and build established relationships;have excellent organisational skills, attention to detail and an ability to work under pressure;have strong planning, organisational and people skills, including delivering communication products to tight deadlines;Experience of business support and commissioningbe effective at prioritising their own work and that of the team;be able to work under pressure, manage competing priorities and changing
Behaviours (if using):
Seeing the Bigger Picture:
Understand how your work and the work of your team supports wider objectives and meets the diverse needs of stakeholders. Keep up to date with the issues that affect your work area. Take a keen interest in expanding knowledge in areas related to your work. Focus on overall goals and not just specific tasks to meet priorities.
Changing and Improving:
Regularly review own and team’s work and take the initiative to suggest ideas to make improvements. Give feedback on changes in a constructive manner. Take a positive, open approach to the possibility of change and encourage others to do the same. Help others to understand changes and the reasons they are being put in place. Identify and act on the effects changes are having on your role and that of the team. Look for ways to use technology to achieve efficient and effective results. Consider accessibility needs of the diverse range of end users.
Making Effective Decisions:
Take responsibility for making effective and fair decisions, in a timely manner. Analyse and research further information to support decisions. Talk to relevant people to get advice and information when unsure how to proceed. Explain how decisions have been reached in a clear and concise way, both verbally and in writing. Demonstrate the consideration of all options, costs, risks and wider implications, including the diverse needs of end users and any accessibility requirements.
Delivering at Pace:
Regularly review the success of activities in the team to identify barriers to progress or challenging objectives. Identify who and what is required to ensure success, set clear goals and areas of responsibility and continually assess workloads considering individual needs. Follow relevant policies, procedures and legislation to complete your work. Ensure colleagues have the correct tools and resources available to them to do their jobs. Have a positive and focused attitude to achieving outcomes, despite any setbacks. Regularly check performance against objectives, making suggestions for improvement or taking corrective action where necessary. Ensure that colleagues are supported where tasks are challenging.