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Job at The Ministry of Justice in Greater London, SW1H 9EA, England
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Property Directorate – Systems Administrator

Job at The Ministry of Justice in Greater London, SW1H 9EA, England

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). As of 2 April 2021, the Prisons Maintenance Group (or PMG) joined MoJ Estates Directorate and the team receives a new title, MoJ Property Directorate. This change aligns us with our Profession – the Property Profession - and brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arms Length Bodies. We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

The Systems Team supports information use across the directorate by ensuring staff have the required access to a variety of collaboration and support systems. In particular, it manages Property Directorate’s collaborative Common Data Environment (currently Viewpoint for Projects) – the single source of truth for site, building and floor drawings across several government estates, and host environment for capital building projects.

In addition, the team advises on and develops use of existing IT resources to answer emerging and developing requirements for all teams in the directorate. This may include interactive forms, web-based information portals, and recommendations on aspects of major system replacement.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

Management of Common Data Environment (CDE) access, ensuring directorate access control processes are adhered toContribution to the Viewpoint for Projects Administration guidance documentAudit and investigation of CDE access at regular intervals and in response to any specific incidents to mitigate risk of data breaches and ensure all access is appropriateImplementation of CDE access and structural changes as appropriateManagement of CDE administration email box, including standard replies and adherence to SLATraining of internal and external staff in the correct use of the CDEProduction of Management Information on volume and type of use of the CDEAdministration of new and emerging systems in use within the directorate

Expectations of post holder in executing the role

Post holders are expected to stay abreast of relevant technical updates, such as changing IT environments and operating systems where they relate to CDE systems and practices and may impact the daily running of the Property Directorate CDE. The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Skills and Experience

Essential

Ability to analyse data and present it clearly to a range of customersAdaptability to a changing work and IT environment, including the ability to understand how different teams and areas work.IT skills including basic use of MS Word, Excel and Outlook, and willingness to learn additional IT skills as required, such as management of user accounts and access levels.

Highly Desirable

Experience of Common Data Environments and Electronic Document Management Systems, especially security access controls and role hierarchies.Understanding of Building Information Modelling (BIM) and how it affects government building works and systemsKnowledge of Government Data Protection Regulation and IT security standardsKnowledge of AutoCAD software, and understanding or Revit 3D building softwareExperience of using Google G-Suite

Qualifications

Further Opportunities

Advanced system administration understandingComputer Aided Design and BIM skills and experienceAdvanced use of common IT systems

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at: https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

This role falls under Strategic Asset Management / Intelligent Client Function, Property Data Management and some or all of the following Technical Skills will be tested during the selection process:

Technology & Innovation - Awareness

Behaviours

We will assess you against these behaviours during the selection process:

Seeing the Big PictureDeveloping Self and OthersManaging a Quality ServiceWorking Together

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

This is a full-time role.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The Directorate is supportive of and encourages flexible working. Non-civil service candidates would typically start on the pay band minimum.

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