Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us – the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.
At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.
We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:
Governance, Risk and Compliance Advisory and Transaction Support Finance, Accounting and Administration
We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world.
You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values.
So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives.
Our opportunity for you:
Provide company secretarial, corporate governance and board support services to a portfolio of private, listed and regulated companies, ensuring that their needs are interpreted precisely and responded to correctly and that clients are kept regularly informed of progress and costs.
Promptly and accurately filing Confirmation Statements and other Companies House forms where necessary; updating the Vistra records to ensure correlation with Companies House records.
Where appropriate, being prepared to support a senior member of the team at board, committee and shareholder meetings, including coordinating agendas and papers, assisting with preparation of first draft of accurate and comprehensive minutes.
To become fully conversant with the relevant systems, procedures and services of both the Specialist Corporate Governance department and Vistra Corporate Law (VCL). To work with colleagues to ensure that the work processes of the Specialist Corporate Governance department are carried out efficiently and effectively.
Ensure that all completed work is promptly invoiced, raising interim invoices as appropriate. Training will be provided.
Work closely with clients, identifying ways in which the team can develop the relationship and ensure client retention.
Work closely with other members of the Specialist Corporate Governance team in identifying areas where current systems and services can be developed.
Ensure that client files are compliant with current money laundering regulations, working with the VCL Team Administrator and Head of Operation to conduct ongoing client contact to ensure that the customer due diligence information requested is received within a reasonable time frame.
Identify, promote and develop commercial opportunities wherever possible and to keep clients informed of new products, services and changes in legislation.
Refer any complaints or testimonials to the appropriate manager immediately.
Perform ad-hoc requests at the request of the Head of Specialist Corporate Governance.
Confidence in travelling independently to meetings throughout the UK, where required, and comfortable with occasional overnight stays.
Experience of company secretarial transactions, filing and notification requirements and using company secretarial software.
Proactive and self-motivated.
Personable and enthusiastic team player, with a confident, professional and commercial outlook.
Excellent written and oral communication skills.
Attention to detail.
Capable of working under pressure and with minimal supervision.
Appreciation of where work needs to be checked by/discussed with more senior members of the team
Experience of liaising with a variety of stakeholders/board members is desirable but not essential.
Enthusiasm at developing board and committee meeting minute taking skills.
Experience in providing services to clients, both in person, in writing and by telephone.
Education and Professional Qualifications:
Educated to degree level, working towards CGI qualification and preferably with a minimum of 2 years’ experience in the company secretarial field.
Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.
Make a difference — seize your world of opportunity with Vistra!
LET’S GROW TOGETHER.
Bring Your Whole Self to Work
We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.