We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi’u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchïo mewn bod yn gyflogwr o safon uchel sy’n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.
Overview of the job
This is a specialist administrative job within an establishment
The job holder will provide administrative support to the Security Intelligence Department and assist the Head of Security in the delivery of an effective intelligence system within the establishment.
They will be responsible for maintaining administration systems effectively and efficiently within specified timescales for the establishment
This is a non-operational job with no line management responsibilities
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:Analyse and evaluate intelligence information to support and inform decision making in the prevention of security breaches and management of incidents. Where required, undertake further analysis on Security Incidents Reports (SIRs) that require itProduce a monthly Intelligence Report and disseminate it as required within the establishment, collating feedback, before presenting the report at the monthly Security meetingRegularly update line management regarding local security issues and any intelligence receivedMake sure that the security intelligence system is updated, maintained, used appropriately and that staff are trained in its use as requiredCheck security information received, determine level of importance and recommend responses and solutionsCollate and distribute monthly targets for searching and mandatory drug tests to all residential unitsDelivers in-house training in intelligence related procedures which will include both induction training for new starters and some specific on-going training which reinforces the need for all staff to adhere to security protocolsLiaise with other establishments, Law Enforcement groups and external agencies and to disseminate intelligence and SIR information in line with local and national policies to maintain safety and securityProvide advice and guidance to the Security Manager on current trends and issues. This includes identifying and monitoring of targets under the local supply reduction policy and extremism policyMonitor the Regulatory Investigatory Powers Act (RIPA) and Covert Human Intelligence Sources (CHIS) procedures in line with relevant local/national policies, audit standards, Local Security Strategy (LSS), Interceptions of Communications Commissioner’s Office (IOCCO) and other standardsMonitor prisoner communications in line with relevant local/national policies, audit standards, LSS and the IOCCO requirementsSupport the Establishment Corruption Prevention Manager in detecting staff ‘wrong doing’, preventing and detecting crimeAct as the liaison for the BRENT secure faxAct as point of contact for all Violent and Sex Offender Register (ViSOR) issues in the security departmentLiaise with external stakeholders regarding Counter Terrorism and ExtremismInterview prisoners where intelligence suggests they may be the victims of extremist bullying or where prisoners have requested to speak to Security relating to Counter Terrorism Unit (CTU)Brief and liaise with residential units regarding covert testingCompile and keep up to date “subject profiles” on any Terrorism Act (TACT) prisoners, “problem profiles” and analytical reports on incidents or individualsAssess any seized items such as literature/audio for any extremist contentCompile and complete reports on TACT or Security Threat Group prisoners
Undertake other administrative tasks including:Organise, produce and maintain accurate records for the area of workAct as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishmentComplete monitoring returns for the area of workInput requisitions on the finance database for purchases in the area of workCo-ordinate any awareness sessions for the area of workPrepare paperwork for checking by their manager, conducting initial checks as requireCorrespond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately sharedMaintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as requiredCollate information on relevant Service Delivery Indicators (SDI’s)Arrange any meetings including the preparation of paperwork, minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
BehavioursChanging and ImprovingCommunicating and InfluencingWorking TogetherManaging a Quality ServiceMaking Effective Decisions
Job holders must complete specific training in the Intelligence specialism once they take up post