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Job at The Ministry of Justice in Stafford, Staffordshire
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Women's Directorate Hub Admin Support

Job at The Ministry of Justice in Stafford, Staffordshire

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview of the job

The job holder will be required to provide a professional and efficient administrative support service to the Directorate maintaining finance, performance and administrative systems within specified timescales for the Directorate.

Summary

The job holder will undertake a share of the transactional activity associated within the Administration Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission to the Hub Manager:

· Correspondence

· Car Hire reconciliation

· Fixed and local assets

· IT Administration

· Training

· HR - Entry & Exit Processes

· Vetting Contact point

· Quantum Point of Contact

· Room Bookings

· Printing

· Procuring goods and services

· Absence reporting

· IT Administration / Change Request System (CRS)

· Distributing Communications to various stakeholder groups

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

· To be the first point of contact for general administrative support which will include; dealing with face to face enquiries, booking meeting rooms, projectors, flipcharts, teleconference facilities

· To monitor the Directorates functional mailbox, actioning any issues and where needed logging the request in the relevant folder/spreadsheet

· Provide Diary management and administrative support for Senior Managers

· To act as the Directorate QPC, logging and processing CRS cases, overseeing the case until completion.

· Arrange meetings, including all the preparation work, taking minutes/notes and writing up the minutes to a high standard

· Order items from i-procurement system, ensuring forms are completed correctly and in line with policy.

· For non-catalogue/ad hoc items the use of a Government Procurement Card (GPC). Receipt procured items with issued Purchase Order numbers

· Enter sickness absences on Oracle for staff in the defined work area

· Act as Vetting Contact Point, verifying vetting documents, signing copying, filling in forms and sending onto the SSCL to be processed

· Deal with problems relating to the facilities in defined work areas reporting

any faults with equipment and communal areas for example kitchen

· Be required to arrange bulk printing request and distribute to recipients

· Respond to general IT queries and provide basic IT support for the defined area of work and ordering copier supplies through HP (Hewlett Packard)

· Act as Directorate SPOC to manage complaints, queries and requests

· To be responsible for maintaining distribution lists and distribute all communications to key groups.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Behaviours

· Changing and Improving

· Communicating and Influencing

· Working Together

· Managing a Quality Service

· Delivering at Pace

ID 73881 Sectors:
in Stafford, Staffordshire, England
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DTS Service Support Analyst £25,118 - £26,901 per year in Birmingham, West Midlands
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Support Services Facilities £18,349 per year in Wolverhampton, West Midlands
Support Services Admin £18,349 per year in Norwich, Norfolk
Support Services Facilities (SSF) - Catering £18,349 per year in Milton Keynes, Milton Keynes
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