Administrator reference: 140543

We are now seeking an Administrator / Command Group Clerk to join our team at Merville Barracks, Circular Road South, Colchester. This exciting role offers the opportunity to work closely with key military personnel, including the Garrison Commander, Chief of Staff (COS), Deputy Chief of Staff (DCOS), Garrison Sergeant Major (GSM), and Garrison Secretary. As a Command Group Clerk, you will play a crucial role in providing comprehensive administrative and co-ordination support, ensuring smooth operations and effective communication across the Command Group and with external agencies. If you thrive in a fast-paced, high-responsibility environment and have excellent organisational skills, we want to hear from you!What youll do:Co-ordinating and administering Garrison Command Group meetings, including providing agendas, updating staff trackers, booking accommodation, liaising with participants, and producing written records for approval.Ensuring that the Command Group is kept up to date with diary issues relevant to HQ operations.Coordination of activities with both internal and external agencies, including HQ 16 Air Assault Brigade and HQ Regional Point of Command (RPOC) Centre.Coordinating the Garrison Commanders weekly diary in alignment with Command Group activities.Supporting the Command Group in meeting report and return deadlines to the RPOC Centre.Managing both incoming and outgoing correspondence in a prompt and efficient manner.Preparing and distributing the Garrison Commanders weekly programme, long-term forecast, and visit schedules.Managing the Garrison Commanders diary, ensuring all logistics (transport, accommodation, and briefings) are arranged.Drafting and distributing letters and other official correspondence as instructed.Ensuring all documents are handled securely and in compliance with regulations.Managing and maintaining shared document libraries using MODNet and SharePoint.Coordinating and maintaining the HQ Colchester Garrison Hospitality Register.Regularly briefing on the Forecast of Events (FOE) for Commander 16X and RPOC.Assisting with general office administration and supporting the Command Groups daily operations.Continually developing personal skills and knowledge, including completing any required training.Maintaining excellent client/customer relationships and collaborating effectively with the team.Accountabilities:Efficiently complete all assigned tasks and responsibilities within the given timelines.Effectively manage and coordinate the Garrison Commanders diary.Ensure smooth communication with internal and external agencies.Ensure compliance with all travel, subsistence, and scheduling policies.Maintain high standards of document security and confidentiality.What you bring:Proficiency in using Microsoft Office applications (Word, Excel, PowerPoint, One Note) to produce documents, reports, and presentations.Minimum of 5 GCSEs at Grade C or above or equivalent or NVQ Business Administration Level 2.Completion of the Defence Writing Skills course on DLE.Strong organisational and planning abilities.Excellent interpersonal and communication skills, both written and verbal.Proven ability to work to tight deadlines and manage multiple tasks for different managers.Demonstrable clerical/administrative experience in a fast-paced office environment.What we offer:Working with Sodexo is more than a job; its a chance to be part of something greater. Youll belong in a company and team that values you for you; youll act with purpose and have an impact through your everyday actions; and youll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:Unlimited access to an online platform offering mental health and wellbeing support.Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.Money Insights and financial benefits via the Salary Finance Platform.Save for your future by becoming a member of the Sodexo Retirement PlanA death in Service benefit for colleagues who pass away whilst employed by SodexoOpportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.Flexible and dynamic work environmentCompetitive compensationFull training and full protective uniform suppliedReady to be part of something greater? Apply today!