Assistant Fleet Contract Manager

We are proud to be One Team at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing, and putting customers at the heart of our sustainable railway for the East Midlands. With over 2,600 employees, our people are the reason we are so successful. Nine times accredited as a Top Employer, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work. 

At EMR we want to proactively embrace diversity across our workforce and recognise that we are under-represented in terms of females and ethnic minority groups. We’re therefore taking positive steps to promote a positive and inclusive culture; we welcome applications from those that identify with these groups to better represent our communities.

We have an exciting opportunity to join #TeamEMR as an Assistant Fleet Contract Manager.

In this role, you will ensure order coverage for train leases, service agreements, and depot access arrangements. You will be responsible for collating data for periodic analysis in line with the performance regime outlined in the TSA’s, conducting initial reviews of TSA Additional Services, and preparing invoices for off-charging. Additionally, you will assist in collating periodic reporting packs, checking Depot Access billing arrangements, and preparing orders and invoices as required.

Key responsibilities include:

Manage leasing and Train Service Agreement purchase orders, ensuring goods receipt.Collate and review TSA Additional Service reports; raise orders and goods receipts as needed.Prepare and update periodic reports and contract review packs.Process invoices for services provided to external parties.Collect and publish supplier performance data.Verify incoming service work and charges and raise purchase orders as necessary.Maintain logs of services, including due dates, actuals, and forecasts.Coordinate with internal stakeholders to ensure chargeable services are up to date.Track contract expiry dates and indexation requirements.Maintain departmental contract databases ensuring accuracy and up-to-date records.

What we’re looking for

A-Level qualificationProficient in Microsoft Office, particularly Excel and Power BICIPS qualification or ongoing training is advantageousDemonstrated ability to communicate effectively with internal departments and suppliersStrong collaborative skills with the ability to work cross-functionally within the business

As well as a competitive salary, we’ll also offer you:

An excellent defined benefit pension scheme32 days’ holiday per year, rising to 34 after 2 yearsFree First-Class duty travel on the EMR networkFree standard leisure travel on the EMR network and Train Operating Companies under Transport UK & LNER75% discount on national leisure travel (inc partner and dependants)Friends and Family discounted tickets on the EMR networkVarious training opportunitiesEmployee benefits portal with access to generous discounts, Cycle 2 Work Scheme …and many more!

We are open minded to applications from people who wish to have flexible working. Many of our staff work flexibly in many different ways. Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

Ready to take on this exciting opportunity? Submit your online application form and upload your CV. As we operate a blind screening process please remove all personal information including your name from your CV.

Closing Date: 04 Jun 2025

Department: Managerial/Administration

Salary: circa £24,321 dependent on experience