Facilities Specialist (Glasgow, GLG, GB)

At Suntory Global Spirits, we craft spirits of the highest quality and deliver brilliant experiences to people around the world. Suntory Global Spirits has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Suntory Global Spirits is a place where you can come Unleash your Spirit by making an impact each and every day.

What makes this a great opportunity?

Facilities Specialist Glasgow is part of SGS International Indirect Sourcing and Facilities Team consisting of a Global team of experts in Facilities Management, Sourcing and Procurement.

Locally, the Facility Team works in close collaboration with HR and Stakeholders, being responsible for all related to management, maintenance, and coordination for Glasgow office.

Management and control of Glasgow Office in all its categories, general maintenance services, coordination, contracting of services, Budgets, landlord main contact, and development of continuous improvement program that provides a service that reaches excellence.

There is a need to act as a company ambassador, working to build key relationships among different SGS stakeholders, building property and service suppliers.

Role Responsibilities

Office Management

Central point for any office issues Main contact for Landlord and Building Management Team, attending any meetings required by Building Management team. Main contact with Comms and HR for In Site events Purchase all office supplies/stationery required. New starter support to HR – Onboarding CSR – Staff engagement, Events Main IT contact/support link with IT Springburn Office post and courier contact Make all necessary changes to the layout according to business needs Office Reception - Attending Visitors

Vendors Management

Source and manage Facilities vendors not covered by Landlord- Aircon/heating maintenance in accordance with lease obligations HSE checks, emergency lighting, water checks Fire equipment provider and servicing contractor Cleaning company, including waste collection, sanitary bin provider, consumables, plants Fruit, milk, snacks. Vending machines. General maintenance contractor. Manage Storage facility if in place. Management of access fobs, desk booking system Manage costs and process payments for all above vendors Vendors KPI tracking Management of access fobs, desk booking system. Manage Storage facility if any required. ARIBA S2C – S2P Source, contact and manage all vendors related to Facilities need. Manage Ariba-S2P from vendors registration to PO´s. Raise and manage all Facilities purchase orders. Process all Facilities invoices.

Finance

Annual budget monitoring and tracking for Glasgow office Periodical meetings with Indirect Sourcing UK Manager Monitoring spends and analysis. Producing monthly analysis reports Negotiate, Record and reporting all savings and cost avoidance.

Health & Safety

Attending any safety meetings required by the building Management team. SGS H&S contact - Maintaining all coordination with H&S

Mobile Phones (already centralized)

Manage the day to day running of based employees liaising with Indirect Sourcing UK for any issues and communicating any service issues. Ordering new devices for new starts and employee renewals.

Qualifications

Minimum 3 years of facilities experience. SAP and ARIBA knowledge (Or equivalent qualification) Problem Solving Multicultural, open to dealing with diverse stakeholders as well as ability to work well with cross-functional teams Teamwork Communication Planning & organizing Proficient in Excel, Word and Power Point

KEY RELATIONSHIPS

Internal

Main stakeholders are H&S, HR, Comms, Finance, Legal, GBS. Internationally, the jobholder will liaise with other SGS Sourcing and Facilities within International and Global Sourcing. Other Contacts within International or out potentially with corporate functions such as Legal, GMD, IT, GBS, Finance and Controlling.

External

Preferred vendors at all levels. Landlord and Real Estate. Glasgow City Council

At Suntory Global Spirits, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Suntory Global Spirits is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.