Fleet Administration Coordinator

Job Title: Fleet Administration Coordinator Location: Ruislip, West London Compensation: £30,975 + Benefits Role Type: Full time / Permanent Role ID: SF63021

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Fleet Administration Coordinator at our Ruislip site.

The role As a Fleet Administration Coordinator, you’ll have a role that’s out of the ordinary. You’ll provide vital administrative support for the workshop and Managed Service Centre (MSC) operations, ensuring the efficient handling of accident damage and extra-to-contract costs in accordance with operational needs.

Day-to-day, you’ll deliver administrative support while driving ongoing improvements in administrative processes throughout the contract. You’ll also:

Creation and submission of accident damage reports to London Fire Brigade (LFB) within the contractual requirements and Babcock senior management team, detailing estimates of cost of labour and parts, including third party Manage the tolerated damage process ensuring tolerated damage is reported including defects arising working with mobile technician (MRT) control to ensure defects are repaired at station to minimise workshop turnaround times and managed in line with resource availability To arrange health inspections across the operational departments liaising with all management teams and arranging eye care vouchers as necessary and to review the monitoring downtime key performance indicators (KPI’s) Personal protective equipment (PPE) ordering and receipt for workshop and MSC with the creation and receipt of external purchase orders for workshop supplier utilisation detailing labour and parts costs and specific cost types.

Please note that the successful candidate will be required to pass a targeted medical questionnaire and/or medical examination as a condition of employment for this role

This role is full time, 40 hours per week and is based on site at Ruislip.

Essential experience of the Fleet Administration Coordinator:

Excellent attention to detail with the ability to identify and rectify mistakes Ability to deliver accurate and concise reports Proficiency in Microsoft Office, including Word, Excel, and Outlook Previous experience in a similar role is desirable

Qualifications for the Fleet Administration Coordinator:

Educated to GSE/A Level or equivalent

Security Clearance The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

Generous holiday allowance Matched contribution pension scheme, with life assurance Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+ Employee share scheme Employee shopping savings portal Payment of Professional Fees Reservists in the armed forces receive 10-days special paid leave Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing

Babcock International For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.

Closing date: 02/04/2025