Office Administrator - Submarines

Job Description Job Title: Office Administrator Working Pattern: Full Time, On-Site Working location: Cardiff We currently have an excellent opportunity for the role of Office Administrator at our brand-new Cardiff satellite office. In your role as Office Administrator, you will be responsible for managing the office reception and day-to-day operations of the facility, whilst also supporting the Engineering teams on local initiatives and administrative tasks. You will also take on HSE and security related responsibilities and be the main point of contact for the Office Landlord. The Office Administrator plays a critical role in maintaining a well-organised, productive work environment and serves as a central point of contact for both internal and external stakeholders. Why Rolls-Royce? Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount. We are proud to be a force for progress, powering, protecting and connecting people everywhere. We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey. We’ll provide an environment of caring and belonging where you can be yourself. An inclusive, innovative culture that invests in you, gives you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference. What we offer We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts. Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location. It a locally managed and flexed informal discretionary arrangement. As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week. The role will expose you to a wide network of colleagues and provide real breadth of experience across the Submarine business. You will work in partnership with another Office Administrator team member and will be based full time at the Cardiff satellite office. Appropriate training and supervision will be provided. We offer excellent development, a competitive salary and exceptional benefits. These include bonus, employee support assistance and employee discounts. Key Accountabilities: Reception duties including being ‘Front of house’, managing visitor access, local HSE and security inductions and car parking. HSE and Security responsibilities including raising, processing and resolving issues, communicating key updates, conducting audits and liaising with the key points of contact based at the main Derby site. Administrative support to the onsite Engineering teams and related teams based at the main Derby site. This could include raising purchase orders, assisting with IT account and equipment requests, maintaining stock control of consumable items such as stationery and PPE, maintaining both digital and physical filing systems for easy retrieval of information, assisting in the preparation of reports, presentations, and other documentation, support to events and away days. General administrative support such as meeting room management and coordinating the maintenance of office equipment. Liaise with the Technical Administration team in Derby to ensure Rolls-Royce processes are adhered too. Who we’re looking for: At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviours that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles. Courteous attitude and familiar with business etiquette when interacting with visitors, customers and colleagues. Proficient in office software applications such as Microsoft Office Suite (Word, Excel, Outlook) for efficient task management and communication. Strong organisational skills with the ability to prioritise tasks and manage time effectively in a fast-paced environment. Previous experience in administrative roles, showcasing competence in handling administrative tasks and office procedures. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Willingness to learn and adapt to new processes and technologies to support continuous improvement in administrative functions. Familiarity with security protocols and practices to protect confidential data and maintain organisational security standards. Takes responsibility for accuracy of own work with minimal rework. We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives which are crucial to innovation and problem solving. We believe the more diverse perspectives we have, the more successful we’ll be. By building a culture of caring and belonging, we give everyone who works here the opportunity to realise their full potential. We welcome applications from people with a refugee background. You can learn more about our global Inclusion strategy at Our people | Rolls-Royce To work for the Rolls-Royce Submarines business an individual has to hold a Security Check clearance. Rolls-Royce will support the application for Security Clearance if you do not currently already have this in place. Due to the nature of work the business conducts and the protection of certain assets we can only progress applications from individuals who are a UK national or, in MoD approved cases, a dual national. Job Category Secretarial / Clerical Posting Date 20 Mar 2025; 00:03 Posting End Date 23 Mar 2025 Rolls-Royce pioneers cutting-edge technologies that deliver the cleanest, safest and most competitive solutions to our planet vital power needs.