Personal Assistant to Global People Experience Head and Global Customer Hubs Head

Job Title:Personal Assistant to Global People Experience Head and Global Customer Hubs Head

Location:Unilever 100VE Office in London, UK

Work-Level:WL1B

Background & Purpose of the JobIn this role you will provide a pro-active and world class support to the Global People Experience Head and Global Customer Hubs Head, in the Global Business Services organization.Who You Are & What Youll DoProvide full support to the Global People Experience Head and Global Customer Hubs Head including diary, travel & meeting management across all time zones, travel planning, processing expenses, meeting agenda management, visitor, and internal/external event management. Ensure proactive management, prioritize meetings according to business need and urgency. Ensure Global People Experience Head and Global Customer Hubs Head can prepare and ensure all materials needed for high impact meetings are set and available at the proper times. Communicate and collaborate effectively with local and global teams to anticipate and solve problems before they occur. You must be flexible, have a high degree of autonomy, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential. Organize international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements. Inform other participants proactively so visits can be orchestrated properly. Organize internal and external meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the agenda, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly (Microsoft Teams, ZOOM, etc). Set up and manage highly confidential external meetings and engagements. Manage a global network of internal & external stakeholders, point of reference for local teams & external partners. Maintain email distribution lists and internal and external contacts databases. Raise, tracking, and closing of Purchase Orders when needed, liaising with procurement & suppliers to ensure prompt payment. Pro-actively tackle issues related to administrative processes to ensure speed and efficiency. Liaise and respond to senior stakeholders and other leadership team members for any business-related request, including meetings and supporting material preparation.Support Global People Experience Head and Global Customer Hubs Head for all meeting plans and logistics, following up with travel and expenses. Plan, Propose and manage the most optimized travel plan across all business needs. Own Calendar Management for Global People Experience Head and Global Customer Hubs HeadOther administrative projects and duties as assigned What Youll Need To SucceedThis role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization across time zones. Critically, you must be well organized, able to prioritize tasks of high complexity and build relationships with a complex network and key stakeholders across different levels in- and outside of the organization. Initiative to think proactively how to support Global People Experience Head and Global Customer Hubs Head and the leadership team to be as efficient as possible in using their time. You must be flexible, have a high degree of autonomy, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential. You must be trustworthy, sensitive, and discreet when exposed to confidential information. Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs. Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.

NOTES

Location

In September 2020, Unilever announced the intention to build a new sustainable campus site in Kingston, London.This site will house some employees who currently work in 100 Victoria Embankment in Blackfriars together with colleagues who are currentlylocatedin Lever House in Kingston. We are excited to be creating our own Unilever sustainable, agile work environment. The campus is due to be completed in 2026.

What We Offer

Not only do we offer a competitive salary and pension scheme,wealso offer an annual bonus,subsidised gym membership, a discounted staff shop and shares.Youllhave the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.

Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs,programmesand development opportunities. We strive to achieve a family-friendly and inclusive workplace andto, above all, createpossibilities for all.

Diversity at Unilever is about inclusion, embracing differences, creatingpossibilitiesand growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups,please click hereEquity, Diversity & Inclusion at Unilever | Unilever.

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How is Unilever tackling this?

Many of Unilevers recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down.

What can I do?

If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them via Una Live Chat.

Unilever does not accept responsibility or liability for any candidates who are financiallyimpactedby recruitment fraud. Your vigilance is key!