Operations Coordinator (Newcastle, GB)

Join Newcastle University's Faculty of Medical Sciences as an Administrative Officer: A Rewarding Maternity Cover Opportunity

Newcastle University presents an exciting opportunity for a skilled and motivated Administrative Officer to join their Operations Community within the Faculty of Medical Sciences. This role is offered on a full-time, maternity cover basis, providing essential administrative support and coordinating key functions within a dynamic academic environment.

What This Opportunity Offers:

• Competitive Salary and Progression: An attractive annual salary range of £27,319.00 - £28,031.00, with a clear path for progression to £29,588, demonstrates commitment to employee growth and recognition.
• Generous Benefits Package: Newcastle University is renowned for its excellent benefits. Candidates can expect a generous holiday allowance, with the option to purchase more, robust pension schemes, and comprehensive health and wellbeing initiatives designed to support a healthy work-life balance.
• Impactful Role: You will play a crucial role in supporting the Faculty of Medical Sciences' vision and strategy by ensuring the smooth and efficient delivery of administrative processes. Your contributions will directly impact the Faculty's operational effectiveness and its ability to advance knowledge.
• Professional Development: This position offers invaluable experience in a leading academic institution. You will gain exposure to a wide range of administrative functions, including diary management, committee support, event coordination, and working with senior management, all within a supportive team environment.
• Collaborative Environment: Become part of a dedicated team within the Operations Community. You will have the chance to collaborate with colleagues, share expertise, and contribute to a positive and productive work culture.
• University of Sanctuary: Newcastle University's commitment to being a University of Sanctuary signifies a dedication to inclusivity and support for individuals from diverse backgrounds, creating a welcoming and safe environment for all.
• Commitment to Equality and Diversity: The University actively promotes diversity and inclusion, evidenced by their Athena Swan award and Race Equality Charter Bronze award. They are also a Disability Confident employer, committed to offering interviews to disabled applicants who meet essential criteria.

Key Considerations for Aspiring Candidates:

• Maternity Cover: Please note that this role is a fixed-term contract to cover maternity leave, running from 1st December 2025 to 29th November 2026. This provides a defined period for gaining significant experience and contributing to a vital function.
• Scope of Responsibilities: The role encompasses a broad spectrum of administrative tasks, from coordinating meetings and drafting agendas to managing complex travel arrangements and assisting with HR processes. A proactive and organised approach is essential.
• Essential Skills and Experience: Candidates will benefit from strong IT skills, particularly with Microsoft Office, and ideally experience with core software and data systems like SAP. Proficiency in managing confidential information, excellent organisational abilities, and experience in prioritising workloads will be highly valued.
• Proactive and Customer-Focused Attitude: The University seeks individuals who understand its values, are approachable, willing to help others, and view colleagues and stakeholders as 'customers'. A 'can-do' attitude and a commitment to continuous improvement are highly desirable attributes.
• Teamwork and Collaboration: Success in this role hinges on the ability to work effectively within a team, collaborate with others, and maintain excellent communication and interpersonal skills.
• Secondment Opportunities: The University welcomes secondment applications, encouraging internal candidates to discuss this possibility with their line managers before applying.

This Administrative Officer position at Newcastle University offers a fantastic chance to contribute to a world-leading institution while developing your administrative expertise in a supportive and dynamic setting. If you are a highly organised, proactive individual with a passion for providing exceptional support, this role could be an excellent next step in your career journey.