Senior Executive Assistant reference: 25838465

Senior Executive Assistant

By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team//Role Overview

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

What youll do

Directly supports a Managing Director level manager and generally supports an entire department

Manages day to day calendar(s) of senior management

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

Assists with culture and communication efforts

Document meeting notes and track open action items

May prepare and review materials and correspondence for meetings

Assist with creation/modification of presentations, spreadsheets, and other various documents

Support New Hires to the organization with general setups and training

Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Orders supplies and process invoices through Procure to Pay system

Assists in ad-hoc reports special projects as needed

Trains, coaches or guides other administrative staff when required

What well need from you

Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office with strong presentation skills

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated, highly organized and detail oriented

Bachelor's/University degree or equivalent experience

What we can offer you

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:

Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure

A discretional annual performance related bonus

Private medical insurance packages to suit your personal circumstances

Employee Assistance Program

Pension Plan

Paid Parental Leave

Special discounts for employees, family, and friends

Access to an array of learning and development resources

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

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