Timetable and Records Administrator (CC

We are seeking a detail-oriented Timetable and Records Administrator to join our Academic Registry team on a fixed-term basis. This is a fantastic opportunity for an experienced administrator to contribute to the efficient delivery of our timetabling service for the University.  

About the role  

As a Timetable and Records Administrator, you will play a key role in supporting the timetabling service, ensuring data accuracy across university systems. You will manage communications with staff and students, including maintaining our web pages and handling room bookings.  

The role requires strong attention to detail, excellent organisational skills, and the ability to work effectively both independently and as part of a team.   

Other responsibilities include:

Supporting the timetabling team by understanding student records and resolving data inconsistencies.  Coordinating and delivering communications to staff and students.  Administering ad-hoc room bookings, study space bookings and coordinating Welcome Week room bookings.  Ensuring high-quality data management across timetabling, student records, and examination systems.    Using and maintaining university systems such as timetabling and study space booking software, student records database, and Microsoft Office 365 applications including Sharepoint.  Responding to queries from students, staff, and external contacts with professionalism and accuracy.  

About you

To succeed in this role, you will have:  

experience in an administrative role, ideally within Higher Education.  strong communication skills, both written and verbal.  a high level of digital literacy, with proficiency in Microsoft Office 365.  a keen eye for detail and a proactive approach to problem-solving.  the ability to work independently and collaboratively in a busy environment.  

This is an excellent opportunity to develop your professional skills within a dynamic and supportive environment. You will gain valuable experience working within a central professional services department and have the chance to make a real impact on our processes.  

If you are highly organised, adaptable, and eager to contribute to a vital university function, we would love to hear from you!  

Further information

This is a full-time role, for a fixed-term period until May 2026.

For an informal discussion about the role please contact either Rachel Harvey (adsrch@bath.ac.uk) or Caroline Turrell (adscjb@bath.ac.uk).

What we can offer you

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, so we encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We are very proud to be an autism friendly university and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

Free counselling services through Health AssuredCycle to work schemeElectric vehicle salary sacrifice schemeStaff discount at Team Bath gymStaff discounts on postgraduate tuition feesStaff discount on language coursesGenerous employer contributory pension schemesGenerous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balanceA wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and moreFree entry to the Holburne Museum in BathLocal discounts and moreA family-friendly workplace An excellent reward package that recognises the talents of our diverse workforceRelocation allowance

We are committed to continually expanding our benefits to better support you and enhance your experience with us. Find out more about our benefits.

Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on X for more information.

Closing Date: 21 Apr 2025

Department: Management, Specialist and Administration

Salary: £26,038 to £29,659