Duty Fleet Manager

We are proud to be One Team at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing and putting customers at the heart of our sustainable railway for the East Midlands. With over 2,600 employees, our people are the reason we are so successful. Ten times accredited as a Top Employer, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work. We have an exciting opportunity to join the talent pool #TeamEMR as a Duty Fleet Manager.

At EMR we want to proactively embrace diversity across our workforce and recognise that we are under-represented in terms of females and ethnic minority groups. We’re therefore taking positive steps to promote a positive and inclusive culture; we welcome applications from those that identify with these groups to better represent our communities.

The Duty Fleet Manager (DFM) is responsible for coordinating the East Midlands Railway Fleet to ensure that it delivers to the planned daily diagrammed requirements in a safe manner 

The role reports directly to the Duty Service Delivery Manager and is a shift-based role covering a 24/7 roster 364 days per year.  The role ensures that the fleet is allocated to the appropriate diagram to maintain the overall fleet maintenance plan requirements.

In the role as a Duty Fleet Manager, your key responsibilities will include:

Allocate the East Midlands Railway fleet of trains in order to ensure that all planned diagrams are covered in the correct formations. Chair and attend conferences and meetings with multiple stakeholders.Monitor fuel levels and exam miles of all units across the fleet Compile and deliver set swap information to relevant parties clearly explaining the reasons for the alterations Compile and deliver short/over form information to relevant parties.Manage and deliver maintenance plans from EMR. Manage the fleet following low mileage requests from all parties mentioned above in order to meet the maintenance plans Maintain and publish the Fleet DashboardAssist with the coverage of Nottingham Operations Supervisor role when uncovered. Organise ad-hoc vehicle short term planning (VSTP) moves to balance vehicles in order to cover the train service and for specific maintenance requirements like engine changes, modifications, tyre turning, test runs, Driver training & road learners as requested by the Fleet Maintenance Planning Manager/Depot Delivery Managers/Duty Maintenance Managers, Driver Manager team and Timetable & Planning department Assist the Operational Service Delivery Team within the East Midlands Control to implement the relevant contingency and service recovery plans during perturbation to ensure East Midlands Railway maintains its service levels pertaining to safety, performance and customer service delivery. Maintain vehicle records and allocations in the system. Produce depot stabling reports and control sheets for the next day (start of service summary) and make necessary amendments in a timely manner for distribution to nominated staff at stations and depots. Contribute to the post incident reviews of train faults and failures with the Fleet Planning and Performance Manager to improve incident response and consistent practice and approach to the management of train faults and failures. 

Key Skills Required:

Strong communication skills both written and verbal. Knowledge of EMR company standards and policies                                                      Good knowledge of the principles of fleet maintenance planning and management.Ability to analyse data and implement changes based on the information.Knowledge of EMR  railway routes and operations.  Ability to influence, motivate and work within a team. Knowledge of the control and fleet delivery systems used to manage the fleet maintenance schedule and monitor performance.Experienced with use of Microsoft office packages and a good level of IT skills.    

As well as a competitive salary, we’ll also offer you:

Defined benefit Pension schemeFree First Class duty Travel on the EMR networkFree Standard Class leisure travel on the EMR network Friends and Family discounted tickets on the EMR network75% discount on national leisure travel (inc partner and dependants)

To apply please complete the online application form and upload your CV, as we operate blind screening please remove personal details from your CV. We promise to treat you fairly, consistently and with respect throughout the application, assessment and selection process.

 

Closing Date: 02 Feb 2026

Department: Managerial/Administration

Salary: circa £42,845