Executive Assistant to Supply Chain and Sales UK (Bristol, United Kingdom)

About us

At Accolade Wines, our purpose is to enrich everyday moments through our amazing wine brands.

As one of the world’s leading wine companies, our award-winning portfolio includes loved brands such as Hardys, Grant Burge, St Hallett, Petaluma, Croser, Banrock Station, Mud House, Jam Shed, Tatachilla, Brookland Valley and many more.

The driving force behind our business is our people, their expertise, their passion and their professionalism. With over 1,400 dedicated employees in Australia, the UK, Europe, Asia, South Africa, New Zealand and North and South America, it is our teamwork that sets us apart.

About the role

As an Executive Assistant, you will act as a business partner for the UK Supply Chain and Sales Leadership Team striving to progress processes and systems to improve the overall operations. You will be required to provide high quality co-ordination and administrative assistance to the UK Supply Chain and Sales Leadership team as appropriate.

This role will report to the EA to MD Europe and Administration Lead this role has no direct reports.

This role will based in the Bristol office.

Key responsibilities include:

Supporting the development of key business processes & projects to ensure the smooth running of the business. Anticipate UK Supply Chain and Sales Leadership team needs & taking prompt action to fulfil commitments. Managing Information flow to & from UK Supply Chain and Sales Leadership team. Itinerary Management – diary planning and organising, scheduling meetings, planning of departmental functions/events/meetings. Anticipate the needs of the diary work schedule and deliver necessary elements of support when and where appropriate e.g. correspondence, documents, presentations etc Communication – handling phone calls, written and face to face requests and queries. Coordinate on boarding of new hires within the UK Supply Chain and Sales Leadership team and across the operations team where appropriate. Lead and co-ordinate the UK Supply Chain and Sales Leadership team meetings schedule and supporting processes for report management for calendar year including writing agendas and action points. Customer Visits and set piece events – Manage the full itinerary of visits, significant meetings (internal or external) and departmental meetings of which the UK Supply Chain and Sales Leadership team is responsible for. Liaise with customers, commercial, suppliers regarding meetings or visits both local and internationally. Supporting travel and diary requirements. International leadership meetings – organise and coordinate senior leadership group meetings from across Accolade Wines that are being held at the Weybridge office. Support agenda coordination and ensure facilities and all other requirements are well presented to support the agenda.

What you'll bring:

• Ideally 5 years’ work experience working as PA or EA to Director(s) at Board level. • Advanced Microsoft Office skills. • Bachelor’s degree (preferable).

Behaviours

• High Emotional Intelligence Level • Excellent communication skills • Excellent organisational skills • Emotional Maturity/Professionalism at all times • Building Productive Working Relationships • Ability to deal with strong personalities • Proactive • Customer focused. • Continual self development

Functional

• Tech Savvy • Basic financial management understanding • Excellent verbal and written skills • Good telephone manner • Proactive and flexible approach to work • Approachable • Efficient time management/meets deadlines • Strong Word/PowerPoint/Excel skills

What you can expect:

Accolade Wines will provide the ideal climate and a hand-picked rewards package for you to make a difference in our successful and growing business.

You will also have access to:

• Wine allowance and access to unique wine specials • Flexible working (Up to 2-3 days working from home) • Paid Parental Leave • Start your weekend early with our Fast Friday finishes! • Loyalty Leave • Accolade Wines Anniversary day off • Go Beyond Day - making a different in your local community • Access to an extensive online learning library • Employee Assistance Program • Various exclusive employee discounts Want to find out more? Watch us in action here: https://www.youtube.com/watch?v=gRtn17Hgz8M