Executive Support Administrator (Newcastle, GB)

Executive Assistant Opportunity at Newcastle University

Newcastle University is extending an exciting opportunity for a highly organized and proactive individual to join their team as an Executive Assistant. This role is pivotal in supporting the Senior Management Team, directly contributing to the Unit's strategic and operational success. If you are looking to advance your career in a supportive and dynamic academic environment, this position offers significant advantages.

Why Consider This Role?

• Career Progression: The salary starts at £27,319 - £28,031 per annum, with a clear pathway for progression up to £29,588, demonstrating a commitment to recognizing and rewarding employee growth.
• Exceptional Benefits: Newcastle University is renowned for its excellent employee benefits. This includes a generous holiday package (with the option to purchase more), robust pension schemes, and a variety of health and wellbeing initiatives designed to support your overall welfare.
• Impactful Work: You will be at the heart of strategic decision-making, providing crucial administrative support that enables senior leaders to effectively drive the Unit’s priorities.
• Professional Development: The role offers exposure to complex administrative processes, committee management, and interaction with senior stakeholders, all of which are invaluable for professional development in administrative and management fields.
• Supportive Environment: The description highlights Newcastle University's commitment to being an inclusive, supportive, and diverse workplace. They actively champion equality and offer support for employees from all backgrounds.

Key Considerations for Aspiring Candidates:

To thrive in this role, candidates should carefully consider the following:

• Essential Skills and Experience: The position requires proven experience in a similar administrative role, particularly supporting senior management. Strong IT proficiency, especially with the Microsoft suite, is crucial. You'll need to demonstrate excellent communication skills, both written and verbal, with the ability to adapt your style to different audiences.
• Organizational Prowess: A significant aspect of this role involves complex diary management, prioritizing competing demands, and ensuring efficient scheduling. Experience in committee administration, including agenda preparation, minute-taking, and action tracking, is a core requirement.
• Proactive Problem-Solving: The ability to independently identify and creatively solve issues is highly valued. This role is not just about executing tasks but also about anticipating needs and proactively addressing challenges.
• Customer-Centric Approach: A positive, professional, and customer-focused attitude is paramount. You will be the first point of contact for many, requiring a commitment to providing an excellent service to colleagues, students, and visitors.
• Confidentiality and Discretion: Handling confidential information and conversations with utmost discretion is a critical attribute for this executive-level support role.
• Supervisory Potential: The opportunity to supervise team members if required suggests that this role can offer leadership experience, a valuable stepping stone for those aiming for management positions.
• Qualifications: While Maths and English at GCSE Level 4 or equivalent are the minimum academic requirements, the emphasis is strongly on relevant experience in an administrative or customer service setting, making practical skills and a proven track record key.

This Executive Assistant position at Newcastle University presents a compelling opportunity for individuals seeking to combine their administrative expertise with a desire to contribute to a leading academic institution. By focusing on developing your organizational, communication, and problem-solving skills, you can position yourself as a strong candidate for this rewarding role.

The closing date for applications is 05 November 2025.