HR Administrator - 12 month Fixed Term Contract

Your Role As a HR Administrator, you will work closely with the European Regional Human Resources team on a 12-month Fixed Term basis. What You Will Do Responsible for whole lifecycle employee administration, from offer letter through to leavers letters and all ‘in employment’ changes i.e. transfers, changes in working hours, maternity etc. Coordinate the new employee orientation process including paperwork, benefits packet, internal notifications, orientation schedule, delivering first day orientations and acting as orientation backup. Maintain HR Databases, ensuring updates are made in a timely fashion and carrying out regular data cleanses. Manage the HR shared drive/filing system Respond to employee queries on all areas of HR, escalating where appropriate Administer the company benefits schemes and assist in the annual renewal processes Order employee gifts related to service anniversary dates, new hires, re-hires, life events and illnesses Process and track leaves of absence Maintain an effective system of employee feedback on training delivered Develop and maintain HR Management Information reports i.e. sickness, turnover etc Your Qualifications Minimum of 2 years relevant work experience in a fast-paced HR team Strong commitment to providing outstanding customer service Strong initiative and solid judgment abilities/skills Self-motivator with strong organisational and intra-personal skills, and a great collaborator A good understanding of data and ability to manipulate and produce reports Attention to detail, calm under pressure and great ability to prioritise Ability to quickly learn systems, processes, and procedures Ability to handle large volumes of sensitive and confidential information appropriately Knowledge of Microsoft Office Suite essential. Adobe Creative Suite an advantage Experience in an architectural or creative environment advantageous. Life at Gensler We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension and twice annual bonus opportunities. As part of the firm commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future. #LI-SE1 At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design. NOTICE TO APPLICANTS We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [email protected].