Project Information Administrator

Your Role At Gensler, we are seeking a detail-oriented Project Information Administrator to support our project teams and information management processes. This role is vital to maintaining our high standards of documentation and administrative efficiency across multiple projects. The Project Information Administrator will work alongside Project Information Managers to ensure smooth information flow and project documentation integrity. What You Will Do Assist in organizing and maintaining project documentation, including contracts and technical submissions Support the compilation of CV packages for project teams and bid submissions Help implement and maintain document control systems Provide administrative support for projects including scheduling meetings and distributing minutes Maintain digital and physical filing systems according to established protocols Process incoming and outgoing project correspondence Assist in preparing presentations and reports for team meetings Learn and utilize document control platforms under supervision Track project records, timesheets, and expenses Support the preparation of project deliverables Your Qualifications 1-3 years of experience in administrative roles, preferably in architecture, construction, or related fields Familiarity with document management systems such as Aconex, or similar platforms Strong computer skills with proficiency in Microsoft Office, especially Excel and PowerPoint Excellent organizational skills and attention to detail Good written and verbal communication abilities Ability to work effectively in a fast-paced environment and manage multiple priorities Self-motivated with a willingness to learn new systems and processes Basic understanding of project lifecycle documentation This job description reflects the core activities of the role although there will be changes in the emphasis of duties as required from time to time. Please apply for this Project Information Administrator role and submit your CV for review. Candidates who do not meet the criteria will not be considered. Life at Gensler We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities. As part of the firm commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future. At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design. NOTICE TO APPLICANTS We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity and expression, age, status as a protected veteran, status as an individual with a disability, genetic information, marital or family status, or other applicable legally protected characteristics. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.