Estates Compliance Administrator

We have an exciting opportunity in our dynamic Estates and Facilities department for a skilled compliance administrator. This role involves providing professional and detailed support to the department as part of a close-knit and collaborative team.

The role

In this position you will work in a team, which serves as the single point of contact for all Estates services, playing a key role in ensuring the successful operation of Estates within the University. You will be required to communicate effectively with all Estates personnel, staff at all levels from various departments and Faculties across the University, as well as external visitors and contractors.  A key part of the role is working with maintenance managers to ensure records up to date and supporting the department administration.

About you

The ideal candidate would be able to provide accurate, timely and proactive administrative support to ensure that the University’s statutory and regulatory compliance obligations are fully evidenced and audit ready. Working within the Estates Operations team and reporting to the Estates Business Operations Manager, the postholder would maintain comprehensive electronic and paper records covering all major compliance domains – including fire safety, water hygiene (L8), asbestos (CAR 2012), electrical and mechanical testing, LOLER / PUWER inspections, and DSEAR activities. This role requires exceptional attention to detail, data integrity, and the ability to multi-task across multiple compliance streams to tight deadlines

The ideal candidate will have substantial administrative experience and will be proficient in using Sharepoint and Microsoft Office programs. While prior HE or Estates, compliance and maintenance experience is advantageous, it is not essential. The ability to prioritise tasks, assess urgency, negotiate, influence, and interact with a diverse range of stakeholders are skills you will develop in this role.

The ability to communicate with people both from within and outside the University is a major part of this role and strong communication skills will add to the customers’ perceived quality of the service provided. 

What we can offer

In addition to a competitive salary, we offer:

20 days annual leave, 7 University closure days around Christmas and Easter and 8 bank holidays

Additional day of leave per year of service for 5 years

Highly competitive pension

Relevant training & development

On-site discounted nursery/childcare

Electric vehicle leasing scheme

Discounted Surrey Sports Park membership

How to apply

To apply please upload a CV and cover letter outlining why you are suitable for the position.

The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all.  We place great value on diversity and are seeking to increase the diversity within our community. We therefore particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.

Please note this position will be employed by Operate Surrey Ltd, a wholly owned subsidiary of the University of Surrey.

Closing Date: 25 Jan 2026

Area: Operational Services

Salary: £28,031 to £31,236 per annum