Executive Assistant to the Dean – USBS PD)

Career Opportunity: Senior Administrator at University of Southampton Business School

Are you a highly organized and motivated professional seeking a dynamic and impactful role within a prestigious academic institution? The University of Southampton Business School (USBS) presents an exciting permanent opportunity for a Senior Administrator to join their supportive Faculty Operating Service (FOS) team. This role offers a chance to broaden your skills, contribute to a thriving environment, and make a significant impact on the operations of a globally recognized university.

About the Opportunity

This is more than just an administrative position; it's a chance to be at the heart of a leading business school. As a Senior Administrator, you will provide crucial operational and high-level confidential support to the Dean of USBS and other senior members of staff. Your responsibilities will be varied and engaging, encompassing:

• Complex diary management
• Organizing meetings and events
• Coordinating travel arrangements
• Taking minutes for senior-level discussions
• Managing financial administration tasks
• Contributing to various projects
• Providing line management and professional development support to a small administrative team.

Advantages for Aspiring Professionals:

This role is an exceptional stepping stone for individuals looking to advance their careers in administrative and operational leadership. Here's why it's a great fit for your career path:

• Skill Development: You will gain invaluable experience in complex diary management, project coordination, financial administration, and senior stakeholder engagement.
• Leadership Growth: The opportunity to line manage an administrative team will allow you to develop your leadership capabilities, refine your coaching skills, and hone your ability to motivate and develop others.
• Exposure to Senior Leadership: Working closely with the Dean and other senior academics provides unique insights into strategic decision-making and the operational workings of a top-tier university.
• Contribution to a Renowned Institution: Be part of a vibrant, research-intensive business school that is a proud member of the Russell Group, contributing to its mission of excellence in education, research, and enterprise.
• Supportive Environment: Join a "one-team" culture where collaboration, enthusiasm, and proactive support are paramount.
• Hybrid Working: The role offers a blend of on-campus presence (at least 60% of contracted hours) and remote working, promoting a healthy work-life balance.

Key Considerations for Candidates:

To thrive in this role and make the most of this opportunity, consider the following:

• Initiative and Independence: The role requires a proactive individual who can manage their time effectively and work with minimal supervision, demonstrating initiative in their daily tasks.
• Adaptability and Flexibility: As business needs evolve, you will need to be adaptable and willing to adjust your working arrangements when required, particularly in terms of on-site presence.
• Interpersonal and Communication Skills: Strong relationship-building, confident liaising with diverse stakeholders (internal and external), and excellent interpersonal skills are essential for success.
• Organizational Prowess: Meticulous attention to detail and the ability to prioritize a demanding workload, often with conflicting deadlines, are critical.
• Leadership Potential: While prior line management experience is advantageous, candidates with strong personal attributes for leadership and team development will be strongly considered.
• Cultural Sensitivity: Working within a diverse global community necessitates cultural awareness and sensitivity.
• IT Proficiency: A solid command of Microsoft Office suite and similar administrative software is a prerequisite.

What USBS Offers:

The University of Southampton is committed to fostering an inclusive and supportive environment where all employees can flourish. They offer:

• A commitment to diversity, inclusion, respect, and equal opportunity.
• A generous holiday allowance and additional university closure days.
• Pension scheme membership.
• Subsidised health and fitness facilities.
• A range of employee discounts.
• Excellent family leave arrangements.

This is a significant opportunity to contribute to a leading academic institution while developing your professional capabilities. If you are a driven and organized individual with a passion for supporting high-level operations and fostering team success, we encourage you to explore this role further.