FACILITIES ADMINISTRATOR

Embark on a pivotal administrative career with G4S Facilities Management as a Facilities Administrator. This full-time, permanent position offers a competitive salary of £30,000 per annum and is based at the picturesque Trinity Buoy Wharf in London, E14 0JW. Working Monday to Friday, 8 am to 5 pm, this role is ideal for individuals seeking stability and a chance to contribute significantly to operational efficiency.

As a Facilities Administrator, you will be the backbone of support for the Tower Hamlets and Greenwich contracts. Your primary focus will be on ensuring seamless operations, with a critical emphasis on upholding stringent Health & Safety standards and fostering clear, effective communication across all levels. This is an opportunity to gain broad exposure within a large, established organisation.

Key Responsibilities and Career Growth Opportunities:

• Financial and HR Support: Gain valuable experience in managing essential financial processes using systems like Ariba/SAP, including raising Purchase Orders and processing invoices. You'll also support payroll and scheduling functions with Kronos/Pretium, and manage weekly agency cover. This hands-on experience is excellent for developing financial acumen and understanding HR operational workflows.

• Operational Systems Management: Develop a keen eye for detail by maintaining accurate central office systems and records. Understanding contractual requirements and managing your workload effectively to meet deadlines are crucial skills that will enhance your project management and organizational abilities.

• Contingency and General Support: Play a vital role in ensuring operational continuity by providing Help Desk support during critical periods. You'll also manage a wide range of administrative duties, from ordering supplies to coordinating uniforms and PPE, honing your multitasking and problem-solving skills.

• Reporting and Leadership Potential: Contribute to the preparation of important internal and client reports, and gain experience in minute-taking. The opportunity to deputise for the Payroll/Office Manager provides a clear pathway for leadership development and demonstrates the trust placed in you.

What We're Looking For:

• Proven Administrative Expertise: A solid background in a dedicated administrative role is essential, providing a strong foundation for success.

• IT Proficiency: You should be comfortable and skilled in using both Google Workspace and the Microsoft Office Suite, crucial tools for modern administrative functions.

• Teamwork and Adaptability: A flexible approach to your work, a positive team-player attitude, and the ability to collaborate effectively with colleagues at all levels are highly valued.

• Organizational Prowess: Exceptional organizational skills are key to managing your workload efficiently and consistently meeting deadlines.

• Desirable Skills: While not essential, exposure to contract environments, CAFM systems, Ariba, or SAP would be a distinct advantage, indicating a proactive approach to skill development.

Why Join G4S Facilities Management?

At G4S, we believe in investing in our people. You will be valued, supported, and provided with first-class training to help you excel in your role and grow your career. This position offers a wealth of benefits designed to support your well-being and professional development, including:

• Comprehensive progression, training, and development tailored to your career aspirations.

• Opportunities for charitable work, including a dedicated volunteering day.

• A uniform provided for your convenience.

• Generous annual leave entitlement of 25 days plus bank holidays (pro-rata).

• Refer A Friend incentives to reward your network.

• A robust company pension scheme with employer contributions.

• Additional benefits such as the G4S Life Assurance Scheme, a subsidised healthcare plan, and confidential counselling services through our WeCare program.

• Access to discounts on high street shops and brands, enhancing your purchasing power.

G4S is deeply committed to fostering an environment of Inclusion and Diversity. We welcome applications from all qualified individuals and are dedicated to providing reasonable adjustments and support to candidates with disabilities throughout the recruitment process. This role represents a fantastic opportunity to build a solid career foundation in facilities management, offering both professional growth and a supportive work environment.