Personal Assistant to Personal Care CHRO and CFO

Please Note: The deadline for applying is 23.59 the day before the job posting end date. Job Title: Personal Assistant to Personal Care CHRO and CFO Location: 100VE Work-Level: WL1C JOB PURPOSE An opportunity to join the Personal Care business group as the PA supporting the Chief Human Resources Office and Chief Finance Officer. The PA plays a critical role in the team and enables the leaders to focus on what counts though effective diary and travel management and meeting prioritisation. The role will collaborate with the PA supporting the BG President in addition to the network of PAs across HR, Finance, and the BGs. We are looking for an experienced PA who makes winning personal. A PA who brings passion and energy to their role, takes pride in delivering high quality work, demonstrates a learning mindset, and collaborates effectively with others. This role will require flexible working hours to support the senior leaders when travelling and working across different time-zones. RESPONSIBILITIES Complicated diary management – arrange global meetings across multiple time zones and with regular changes to agenda and timings. Screening, prioritizing, redirecting, and responding to e-mails as appropriate. This may include preparing general email correspondence and reports. Organising international and local travel, including itineraries, visa applications Co-ordinating local and international meetings on site or offsite, including country visits and LT meetings. This may include visitor management, catering, accommodation, events management etc. Preparation of materials for meetings as required. Processing expenses and invoices using relevant systems. Responding to queries and requests for information from ULE teams and key stakeholders Confident with MS tools and able to leverage tools and technology available, investing time to learn new systems and processes that can make things simpler. ALL ABOUT YOU Focus on what counts – you can ask the right questions to effectively prioritise work for you and the leaders you support. You will be keen to understand the business and the functions you are support, staying connected to what is happening to help better prioritise and find the best way to support your leaders and the teams they work with. Deliver with Excellence – You own and shape your own role. You take pride in delivering high quality work and actively look for ways to simplify ways of working, leveraging new tools and technologies. You are calm under pressure, able to deal with change effectively and can find creative solutions to problems and challenges. Care deeply – You collaborate effectively with leaders, the PA network and across the wider internal and external network. You deliver through building strong, trusted relationships that allow you to have open conversations and constructively and respectfully challenge for better outcomes where needed. Think three steps ahead – you are self-driven, highly organized, take the initiative and always look ahead at what is needed for the role and for your leaders to be successful. You show enthusiasm and curiosity, investing time to learn new things. You adapt quickly in demanding situations and are keen to develop ways to make your own work and the work of the team more efficient. NOTES Please apply via this portal as e-mail applications may not be processed and include your Future Fit Plan if possible. By applying for this vacancy, you are confirming that you have made your Line Manager aware of your application and that you are at a point in your career with Unilever where it is appropriate for you to be applying for other positions.   Should you require additional information or reasonable adjustments to allow you to present your best self during this process, please contact your Talent Partner Emily Casey on EMILY.CASEY@unilever.com  What we offer Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all. Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups, please click here Equity, Diversity & Inclusion (unilever.com). Location  In June 2020 we announced our plan to consolidate a number of Unilever offices across the South East of England into a new Unilever campus in Kingston-upon-Thames in or around early 2025. However, on the 08 August 2024 we announced to our existing staff our proposal to retain our central Head Office in London, 100 Victoria Embankment (“100VE”) until our lease expires in 2027. As a result of this new proposal, we will be consulting with our existing staff, and new joiners who join during this period of consultation at 100VE, on the proposal made in August 2024. During consultation we will clarify the future location of each team and function. This means your role will either be based in 100VE until 2027 or in Kingston-Upon-Thames from early 2025. As we are yet to commence consultation on the proposal you agree, until such a time when consultation has concluded, your normal place of work as set out in the enclosed Statement of Terms & Conditions will be 100VE. You agree that on the conclusion of the consultation your place of work will be 100VE or 100VE until early 2025 and then Kingston-upon-Thames ("the locations") and you will be notified of which of the locations will be your place of work after that consultation ends. Relocation to the UK Please be aware if you are applying for this role from outside the UK, if successful, your application will be treated as a self-initiated Change Location Outside of Country (CLOC) transfer. This means any relocation costs must be self-funded with the potential to reclaim some specific pre-approved expenses up to £5,000. Please speak to your Talent Partner if you have any questions. We are one of the world largest consumer goods companies with amazing brands, dynamic people and a sustainable vision. We meet everyday needs for nutrition, hygiene and personal care with brands that help people feel good, look good and get more out of life. If you are ambitious, keen to learn and want lo lead, you have come to the right place. Explore our website and apply to be part of a company with more than 400 brands used by over two billion people everyday.