Receptionist & Office Manager

Opportunity Review: Administrative Support Professional in Birmingham

This role presents an exciting opportunity for a dedicated and proactive Administrative Support Professional to join Gensler's Birmingham team. If you are passionate about delivering exceptional service, possess a keen eye for detail, and thrive in a dynamic environment, this position offers a platform to make a significant impact.

Key Advantages for Your Career Path:

• Integral Team Member: You will be a vital part of ensuring the smooth operation of the office and reception, directly contributing to the success of other business activities. This level of involvement offers valuable insights into the broader organizational functions.
• Dynamic & Fast-Paced Environment: For individuals who excel under pressure and enjoy a constantly evolving workload, this role provides ample opportunity to hone skills in proactivity, communication, and rapid adaptation.
• Relationship Building: The position emphasizes natural relationship-building capabilities, allowing you to cultivate connections with colleagues across all levels of the organization. This is invaluable for career growth and networking.
• Holistic Office Management: Beyond traditional administrative tasks, this role encompasses maintaining the office's aesthetic, managing vendor relationships, coordinating events, and even contributing to IT/AV support. This broad scope offers diverse learning experiences.
• Sustainability Focus: Gensler's commitment to sustainability is integrated into this role, providing an opportunity to contribute to environmental goals and learn about optimizing workflow impact. This aligns with growing industry trends and corporate responsibility.
• Professional Development: Gensler demonstrates a strong commitment to employee growth through reimbursement for professional qualifications, associated renewals, and exam fees, as well as tuition assistance. This investment in your development is a significant career advantage.
• Global Business Exposure: An interest in growing within a global business is encouraged, offering potential for wider career trajectories and exposure to international projects and perspectives.

Key Considerations for Aspiring Candidates:

• Minimum Experience: A minimum of 3 years of experience in a similar administrative support role is required.
• Proactive & Adaptable Mindset: Success hinges on a proactive approach, the ability to anticipate needs, and a willingness to adapt to the firm's culture and diverse leadership.
• Strong Organizational & Prioritization Skills: The ability to juggle multiple deadlines, prioritize effectively, and maintain exceptional organization and time management is paramount.
• Excellent Communication: Superior verbal and written communication skills are essential for interacting with colleagues, clients, and vendors.
• Attention to Detail: A meticulous attention to detail is crucial for maintaining high standards in office aesthetics, clerical tasks, and data management.
• Confidentiality: Sensitivity to confidential projects and information is a must, reflecting the trust placed in this role.
• Technical Skills (Bonus): While not mandatory, knowledge of Photoshop, Bluebeam, and InDesign, or experience with Workday & Salesforce, would be advantageous.
• Client-Facing Presentation: A presentable demeanor and client-ready appearance are expected given the front-facing nature of the role.

This role is ideal for an ambitious individual eager to contribute to a leading design firm while developing a robust skill set and a rewarding career in administrative support and operations.