Executive Personal Assistant

Executive Personal Assistant to the Vice-Chancellor's Office: An Opportunity for Impact and Growth

This position offers a compelling opportunity for an experienced administrator or Executive Personal Assistant to become an integral part of the Vice-Chancellor's Office. As an Executive Personal Assistant, you will be at the forefront of supporting the University's most senior leadership, the University Executive Board (UEB), and other key colleagues. This role is designed for individuals who thrive in a dynamic, high-stakes environment and are eager to contribute to the efficient functioning of a leading academic institution.

Advantages for Aspiring Candidates:

• Direct Impact and Strategic Involvement: You will be directly supporting the University's most senior leaders, giving you unparalleled insight into the strategic direction and operational intricacies of the institution. This is an excellent platform to understand high-level decision-making processes.
• Development of High-Level Professional Skills: This role demands and will foster the development of exceptional organizational, communication, and problem-solving skills. You will hone your ability to manage complex schedules, handle confidential information with discretion, and liaise effectively with diverse stakeholders.
• Exposure to Confidential and Urgent Matters: For those who excel under pressure and possess a keen sense of initiative and sound judgment, this role offers the chance to manage critical and often confidential tasks. This experience is invaluable for career advancement in administrative and executive support.
• Key Role in Governance and Operations: Supporting high-level internal meetings and executive bodies places you at the heart of the University's governance structure. This provides a unique perspective on how academic institutions are managed.
• Collaborative Team Environment: You will be part of a supportive team of Executive Personal Assistants, fostering a collaborative spirit and shared learning environment.
• Opportunities for Project Involvement: Beyond day-to-day support, you will have the chance to undertake projects that directly contribute to the priorities of the Executive Board and the Vice-Chancellor's Office, offering a chance to showcase your initiative and drive.

Key Considerations for Your Career Path:

• Proactive and Independent Work Ethic: Success in this role hinges on your ability to anticipate needs, work independently, and take initiative. A "can-do" attitude and the confidence to act decisively are paramount.
• Exceptional Communication and Interpersonal Skills: The ability to communicate clearly and professionally, both verbally and in writing, with a wide range of individuals – from internal colleagues to external stakeholders – is essential. Confidence in engaging with senior figures is a significant asset.
• Discretion and Confidentiality: You will be privy to sensitive and confidential information. A high level of integrity and a proven ability to maintain strict confidentiality are non-negotiable requirements.
• Adaptability and Resilience: The environment is fast-paced, and priorities can shift rapidly. The ability to adapt to changing circumstances, manage multiple tasks simultaneously, and respond effectively to urgent requests is crucial.
• Advanced IT Proficiency: Strong Microsoft Office skills are a baseline requirement, with a capacity to quickly learn and utilize new systems.
• Career Advancement Potential: While this role offers a stable, permanent position, the skills and experience gained are highly transferable and can pave the way for future opportunities in executive support, administration management, or operational roles within higher education and beyond.

This full-time, permanent position offers a competitive salary and the possibility of job sharing, providing flexibility for candidates. If you are a motivated and highly organized professional seeking a role where you can make a tangible difference and advance your career, we encourage you to explore this exciting opportunity.