Administrative Assistant/Receptionist AF)

Opportunity Review: Faculty Receptionist/Administrative Assistant at Southampton General Hospital Campus

This review provides an in-depth look at the Faculty Receptionist/Administrative Assistant position based at the Southampton General Hospital Campus, highlighting key advantages and considerations for prospective candidates.

The Opportunity: A Pivotal Role in a Dynamic Environment

This part-time, job-share opportunity offers a chance to become a vital part of the Faculty of Medicine, specifically supporting the front-of-house reception services for the Human Development and Health and Cancer Sciences schools. Located within the bustling Institute of Developmental Sciences building, this role is both busy and varied, demanding excellent interpersonal and communication skills. It’s an ideal position for someone who thrives in an active administrative setting and enjoys being the first point of contact.

Key Advantages for Candidates:

• Flexible Work Pattern: The role offers a morning-only schedule (08:30 - 12:15, Monday to Friday), equating to 18.45 hours per week. This provides a significant advantage for individuals seeking to balance work with personal commitments, further studies, or other pursuits. The part-time, permanent nature also offers stability.
• Career Foundation in Academia/Healthcare: This position serves as an excellent entry point or stepping stone into the administrative and operational side of a prestigious Faculty of Medicine. It offers direct exposure to the workings of academic and research institutions within a healthcare setting.
• Development of Essential Skills: You will hone crucial administrative and customer-facing skills. The role encompasses greeting visitors, managing mail and email correspondence, handling deliveries, and coordinating room bookings. These are transferable skills valuable across many professional fields.
• Growth Potential: While a specific career path isn't explicitly detailed, the nature of supporting two Schools and the wider Faculty suggests opportunities to gain broad administrative experience and potentially identify areas for specialization or further development within the organization.
• Collaborative Environment: Working across multiple schools within the Faculty fosters a dynamic and collaborative atmosphere. You’ll have the chance to interact with a diverse range of internal and external personnel, enriching your professional network.

Key Considerations for Candidates:

• Interpersonal and Communication Skills: Given the front-of-house nature of the role, exceptional people skills, a professional demeanor, and clear communication are paramount. Candidates should be comfortable and adept at engaging with a wide variety of individuals.
• IT Proficiency: Strong IT skills are essential for managing daily tasks efficiently. Familiarity with common office software and administrative systems will be a significant asset.
• Independent Work Ethic: The description emphasizes the ability to work independently. Candidates should be self-motivated, proactive, and capable of managing their responsibilities with minimal supervision.
• Flexibility: A flexible approach to work is explicitly mentioned as essential to meet business needs. This suggests the need for adaptability and a willingness to respond to evolving priorities.
• Prior Experience: While not always a strict prerequisite, experience in a similar reception or administrative role, coupled with strong administrative skills and the ability to plan and prioritize workload, will be highly advantageous.
• Interview Process: Note that in-person interviews are scheduled for Friday, 19th December 2025. Candidates should ensure they are available on this date.
• Feedback Limitations: Due to the anticipated volume of applications, feedback will be provided to shortlisted candidates only, and only upon request.

In Summary:

The Faculty Receptionist/Administrative Assistant position is an excellent prospect for individuals seeking a structured, part-time role within a reputable academic and healthcare environment. It offers a tangible opportunity to build foundational administrative skills, contribute to a key faculty function, and enjoy a beneficial work-life balance. Candidates with strong interpersonal skills, a proactive attitude, and a desire to be an integral part of a dynamic team will find this role particularly rewarding.