Events Coordinator

An Exciting Opportunity in Event Coordination at the University of Surrey

The University of Surrey, a globally recognized institution committed to transformative education and pioneering research, is seeking a dynamic and highly organised Events Coordinator to join its esteemed Events Team. This role, available on a one-year fixed-term contract to cover a secondment, presents a fantastic chance for an enthusiastic individual to make a significant contribution to the planning and delivery of crucial student recruitment events, including the highly anticipated University Open Days.

As an Events Coordinator, you will be an integral part of a team renowned for crafting memorable and impactful experiences for diverse audiences, ranging from prospective students and current staff to the local community and vital external stakeholders. This position offers a unique platform to hone your event management skills within a supportive and collaborative academic environment.

Key Responsibilities:

• Spearhead the comprehensive planning, coordination, and flawless execution of university events.
• Masterfully manage all event logistics, including venue selection, supplier liaison, catering arrangements, audio-visual setup, and seamless on-the-day operations.
• Cultivate strong relationships with internal departments, external partners, and service providers.
• Contribute to meticulous budget tracking and the generation of essential event documentation.
• Champion the highest standards of professionalism, inclusivity, and precision in every event.
• Deliver exceptional customer service and an outstanding guest experience throughout all stages of an event.
• Play a key role in post-event analysis and the reporting process.

What You Bring to the Team:

The ideal candidate will possess:

• Demonstrable experience in managing events from their initial concept through to post-event evaluation, with a solid understanding of operational necessities like catering, AV, and risk assessments.
• Exceptional organisational and time management skills, enabling the successful juggling of multiple projects with adaptability to evolving circumstances.
• Confident communication abilities and a collaborative spirit, comfortable engaging with a broad spectrum of individuals.
• A proactive and flexible approach, understanding the necessity for occasional weekend and evening work, coupled with a keen solution-focused mindset.
• A genuine passion for creating outstanding and memorable experiences.

Why This Opportunity is Compelling for Your Career:

• Impactful Work: Play a vital role in shaping the student experience, contributing to academic excellence, and enhancing the University's global reputation.
• Supportive Environment: Become part of a vibrant, diverse university community and a dedicated team that values partnership, shared purpose, creativity, and professionalism.
• Professional Development: Benefit from a comprehensive suite of staff benefits, which may include flexible working arrangements, generous annual leave, and opportunities for staff wellbeing and professional development.

This is an exceptional opportunity for an aspiring event professional to gain invaluable experience within a prestigious academic institution. If you are a driven individual with a passion for event management and a desire to contribute to a world-class university, we encourage you to apply.